ࡱ> VXQRSTU3 "bjbj ){{ lfffffffz8|z (4JJJ~ wwwwEw**$ H"f~~"̰ffJJ47\̰̰̰JfJfJw̰w̰f̰2R{e<ffCtJ U z>F k[t\`Ult< Ct̰zzffff Policies and Procedures 20 Programs Policy Number: 20.10 Name: National Championships - General Origin: Executive Committee Approved: June 2001 Approval Process: General Assembly Revision Date(s): June 2007 20.10.1 CANADIAN INTERUNIVERSITY SPORT NATIONAL CHAMPIONSHIPS 20.10.1.1 Canadian Interuniversity Sport annually sanctions National Championships to promote Canadian interuniversity sport and Canadian universities and to declare a Canadian University Champion in the following sports: MEN WOMEN Basketball Basketball Cross Country Cross Country Curling Curling Football Field Hockey Ice Hockey Ice Hockey Soccer Rugby Swimming Soccer Track & Field Swimming Volleyball Track & Field Wrestling Volleyball Wrestling 20.10.2 PROCEDURE FOR ESTABLISHMENT OF A NATIONAL CHAMPIONSHIP A Regional Association, or member institution with the endorsement of its Regional Association, may submit a request for initiation of a championship to the Board of Directors of Canadian Interuniversity Sport, who will take appropriate action to determine the procedures for consideration of the request. 20.10.3 MAINTAINING A NATIONAL CHAMPIONSHIP There shall normally be a minimum of three Regional Associations committed to holding Regional Association Championships, in order to maintain a National Championship. Policies and Procedures 20 Programs Policy Number: 20.20 Name: National Championship Formats and Participants Origin: National Championship Task Force/Board of Directors Approved: June 2001 Approval Process: General Assembly Revision Date(s): June 2002, June 2005 20.20.1 PRINCIPLES/CANADIAN INTERUNIVERSITY SPORT RESPONSIBILITES 20.20.1.1 The CIS Board of Directors determines the format and total number of participants at each National Championship based upon consultation and input from various committees of the Board and Coaches Associations, as per Canadian Interuniversity Sport Policies and Procedures, and the application of the following criteria: a) Number of members participating in that sport. When there are less than 20 schools, a different format/model may need to apply. b) Number of Regional Associations that have sport conferences/leagues, in that sport. c) Number of teams in each sport conference. d) Traditional formats for that sport. e) Logistical and technical requirements in hosting that sport. f) The historical competitive strength across CIS Regional Associations, between sport conferences, and within each league (depth). g) The role of university sport within the Canadian sport development structure (sport specific). h) Impact on the Canadian Interuniversity Sport travel funding formula. i) Marketing impact for CIS, and event host (television appeal, spectator appeal, sponsor appeal). j) The student-athlete experience. k) All National Championship Tournaments shall normally have an even number of teams. 20.20.1.2 Regional Association representation is a fundamental and primary element of National Championships. Therefore, each Regional Association (Atlantic University Sport, QSSF, OUA, Canada West) shall normally have at least one representative at each National Championship. 20.20.1.3 In National Championship Tournaments, the host will receive one berth. (This includes basketball, volleyball, field hockey, ice hockey, soccer, and rugby). 20.20.1.4 The CIS Board of Directors may also assign to Regional Associations additional berths to a National Championship. These additional berths will be assigned based on the principle that the most competitive teams should advance to National Championships. 20.20.1.5 The CIS Board of Directors may approve championship formats which include at-large berths assigned to a university. These additional at-large berths will be assigned based on an objective selection process as approved by the Sport Committee and will be assigned based on the principle that the most competitive teams should advance to National Championships. 20.20.1.6 In National Championship Tournaments, no more than 50% of the teams shall be from a single Regional Association unless one or more of those Regional Association members are from a Sport Conference which includes members from a second Regional Association. 20.20.1.7 Individual sports (e.g. swimming) that use pre-determined standards shall not be required to restrict the number of universities from a particular Regional Association that can qualify student-athletes. The maximum number of student-athletes who will be funded by the CIS travel funding policy will be pre-determined. 20.20.1.8 The CIS Board of Directors will ensure that National Championships are reviewed regularly and at least every three years, relative to the number of participants and format. 20.20.2 REGIONAL ASSOCIATION RESPONSIBILITIES 20.20.2.1 Regional Associations determine the organization of each sport within their Regional Association, and how they will declare the representatives of their Regional Association. 20.20.2.2 In cases where the CIS Board has designated more than one National Championship berth to any particular Regional Association, the Regional Association must determine a format for awarding the berths. 20.20.2.3 If a Regional Association provides notice in writing of its intent to not participate in a National Championship, that berth will be re-assigned by the CIS Board of Directors. 20.20.3 MEMBER RESPONSIBILITIES 20.20.3.1 Members must submit a Declaration of Participation in National Championships form (See Policy 10.20) prior to July 15 to affirm the institutions commitment to proceed to National Championship playoffs in each sport that the institution participates. 20.20.4 PROCESS 20.20.4.1 Mens Basketball Championship 8 Team Format, Single Elimination 4 Regional Associations 1 Host 1 Assigned Berth to the OUA Regional Association 1 Assigned Berth to the Canada West Regional Association 1 At-Large Berth (see Playing Regulations D.2.1 for the approved selection process) 20.20.4.2 Womens Basketball Championship 8 Team Format, Single Elimination 4 Regional Associations 1 Host 1 Assigned berth to the OUA Regional Association 1 Assigned berth to the Canada West Regional Association 1 Assigned berth (Previous Winner: goes to the Regional Association having won the previous years National Championship) 20.20.4.3 Cross Country Championship Open Championship 20.20.4.4 Field Hockey Championship 5 Team Format, Round Robin 1 Canada West Regional Association 1 OUA Regional Association 1 Host 1 Assigned berth to the OUA Regional Association 1 Assigned berth to the Canada West Regional Association 20.20.4.5 Football Championship 4 Team Format, Single Elimination (Bowl Games) 4 Regional Associations No Host 20.20.4.6 Mens Ice Hockey Championship 6 Team Format, Round Robin (2 Pools) 4 Regional Associations 1 Host 1 Assigned berth (Rotational Format based on Host. When the OUA is hosting they will have three (3) teams competing (the host plus two [2]). AUS and Canada West Conference will each have one (1) team competing and there will be a wildcard team which will alternate between the two conferences. When Canada West is hosting, they will have two (2) teams competing (the host plus one) with OUA having two (2) teams, AUS having one (1) team and one (1) wildcard team will alternate between OUA and AUS. When AUS is hosting, they will have two (2) teams competing (the host plus one) with Canada West having one (1) team, OUA having two (2) teams and one wildcard team alternating between OUA and Canada West. 20.20.4.7 Womens Ice Hockey Championship 6 Team Format, Round Robin (2 Pools) 4 Regional Associations 1 Host 1 Assigned berth (Previous Winner: Goes to the Regional Association having won the previous years National Championship) 20.20.4.8 Womens Rugby Championship 6 Team Format, Round Robin (2 Pools) 4 Regional Associations 1 Host 1 Assigned berth OUA Regional Association (Will be re-evaluated by the Coaches Association for the 2009 championships and beyond.) 20.20.4.9 Mens Soccer Championship 8 Team Format, Single Elimination 4 Regional Associations 1 Host 1 Assigned berth OUA 2 Assigned berths (Rotational Format as per the following: - When Canada West Hosts, AUS 1 additional berth and QSSF 1 additional berth. - When Quebec Hosts, AUS 1 additional berth and Canada West 1 additional berth. - When AUS Hosts, Canada West 1 additional berth and QSSF 1 additional berth. - When OUA Hosts, the 2 assigned berths would go to 2 of the 3 other Regional Associations that finished the highest at the previous years National Championship.) 20.20.4.10 Womens Soccer Championship 8 Team Format, Single Elimination 4 Regional Associations 1 Host 1 Assigned berth OUA 1 Assigned berth (Previous Medalists Assigned berth from the same Regional Association as the gold medalist at the previous years National Championship.) 1 Assigned berth (Rotational Format Assigned berth from all four Regional Associations depending on the Host Regional Association and/or the gold medal winning Regional Association.) The rotational berths will be as follows: 2009 AUS 2010 Canada West 2011 QSSF 2012 OUA Subject to change based on results of the 2009 Championship and future hosts. NOTE: a) The Regional Association with the rotational berth cannot be the same as the Regional Association with the previous years medalists berth and/or the Host region. In this case, the Regional Association with the rotational berth would exchange places with the next Regional Association in line for the rotational berth. b) When OUA is the Host and if they are also the Gold medal winning Regional Association from the previous years championship, the gold medal Regional Association berth will be awarded to the silver medalist from the previous years championship. If the silver medalist is also from the conference holding the rotational berth, then that berth would be awarded to the bronze medalists. c) In the event that the defending Gold medal conference and the rotational berths have been assigned and two conferences end up with three (3) berths each, the rotational berth will be switched and replaced with the next conference in the rotational order. 20.20.4.11 Swimming Championship Qualifying standards Competing in a Regional Association Championship is not a pre-requisite unless stipulated by the Regional Association. 20.20.4.12 Track and Field Championship Qualifying standards as per Canadian Interuniversity Sport Playing Regulations. Competing in a Regional Association championship is a pre-requisite unless stipulated. 20.20.4.13 Mens Volleyball Championship 8 Team Format, Single Elimination 4 Regional Associations 1 Host 3 Assigned berths (Previous Medallists Assigned berths from the same Regional Associations as the medallists at the previous years National Championship (one berth for gold, one berth for silver, one berth for bronze) NOTE: In the event that more than 50% of the teams are from one Regional Association, the third assigned berth would be given to the next highest placed finisher at the National Championship from the remaining Regional Associations. 20.20.4.14 Womens Volleyball Championship 8 Team Format, Single Elimination 4 Regional Associations 1 Host 3 Assigned berths (Previous Medallists Assigned berths from the same Regional Associations as the medallists at the previous years National Championship (one berth for gold, one berth for silver, one berth for bronze) NOTE: In the event that more than 50% of the teams are from one Regional Association, the third assigned berth would be given to the next highest placed finisher at the National Championship from the remaining Regional Associations. 20.20.4.15 Wrestling Championship Qualifying standards through Regional Association Championship as per CIS playing regulations. Policies and Procedures 20 Programs Policy Number: 20.30 Name: National Championship Hosts, Locations and Schedules Origin: National Championship Task Force Approved: June 1998 Approval Process: Board of Directors Revision Date(s): June 2001, June 2002, November 2003, June 2004, January 2005, June 2005, January 2006, June 2007, June 2008 20.30.1 PRINCIPLES 20.30.1.1 The CIS Bid Selection committee, appointed by the Board of Directors, determines the hosts and locations of National Championships. 20.30.1.2 Canadian Interuniversity Sport uses a bid process to select hosts and locations. Bids must meet the minimum hosting requirements as outlined in the CIS Bid Book. Once these minimum hosting requirements have been met, the bids will be selected based on the following criteria: a) The extent to which the bid raises the profile of university sport and increases the value of CIS, CIS Championships and the student-athlete experience. b) The extent to which the bid demonstrates a detailed ticket sales strategy designed to fill the venue(s). c) Enhancements to the student-athlete experience includes study halls, availability of high-speed internet access, climate for outdoor championships, cultural activities, bilingualism, training tables, care packages, souvenir team photographs, recognition of graduating athletes, special services for student-athletes families and supporters in attendance at the championship, post-game snacks, athletes lounge, dedicated locker-rooms/change facilities, all teams able to be accommodated in one host-hotel preferably with kitchenettes, webcasting so supporters can view the championship, jumbotrons, being welcomed at the airport and hotel by greeters/hosts, and other creative approaches. d) Bid Committees track record of success in organization of previous CIS Championships and/or other major events. e) The extent to which the championship will have a positive impact on the overall development of the sport. CIS holds CIS Championships as both an end in itself (to declare a CIS Champion) and a means to an end (to contribute to athlete development, community development, gender equity, raising the national profile of university sport and building the CIS brand, and enriching the student-athlete experience). f) Bid Committees ability to demonstrate their commitment to top quality communications through a detailed communications plan that meets or exceeds all requirements stipulated by CIS. g) Bid Committees plan to accommodate and highlight the CIS Championship in the event that other Regional Association games, or playoff games are taking place on campus on the same weekend. h) Caliber of the facility and practice venues. i) Financial enhancements. This could include profit sharing with CIS or cost savings to the participating teams, such as (but not limited to): i) ground transportation from airport to hotel for duration of stay in host city ii) accommodations iii) cash contribution to participating teams iv) training table or discounted meal package v) ability to help teams who lose early in the draw to return home (i.e. covering airline change fees) vi) plans to protect blocks of spectator seats for opposing teams parents and fans, etc. j) Ease of travel (proximity to a major airport, volume of inventory of airlines seats in and out of destination, other travel assistance). k) The allocation of assigned berths in that sport in the bidding years (i.e. consideration given to the policy of having no more than 50% of the berths from one Regional Association). l) Geo-political considerations (This involves looking at both where the specific CIS Championship has been held in recent years, and looking at where all the other CIS Championships have been held and will be held). m) Any special events that may coincide with the Championship and its potential affect on the championship (i.e. 100th anniversary of the province, city, university, etc.) n) Bid Committees capabilities to ensure technological demands are met (i.e. television ready site, webcasting capabilities, internet access [wireless preferred] and phoneline(s) accessibility from venue, etc.) o) Bid Committees track record in respecting and abiding to CIS Championship policies as a participant in a CIS Championship. p) Bid Committees track record in valuing its membership in CIS, and engaging with CIS and contributing to CIS in a positive and supportive manner. q) Bid Committees plan to celebrate the 50th anniversary of Canadian Interuniversity Sport in 2011. r) Bid Committees commitment to environmental sustainability and reducing the environment footprint of championships. 20.30.1.3 All National Championships are open for bid, from any Member Institution or Regional Association and only bids that have affiliation and ultimate accountability to a Canadian Interuniversity Sport Member Institution and/or Regional Association will be considered. 20.30.1.4 National Championships may normally* be assigned for a maximum of two years at a time. There is a preference on hosting the following championships for a two-year period (this does not preclude a one-year bid from consideration): - Football (Vanier Cup) - Mens Basketball - Mens and Womens Volleyball - Mens and Womens Ice Hockey - Track & Field The following championship may be assigned for a two-year period but one-year bids are preferred: - Cross Country - Mens & Womens Soccer - Womens Rugby - Swimming - Wrestling *Circumstances may arise from time to time where the Board of Directors may elect to call for bids beyond the two year cycle. If Bidding Committees are bidding for two years they must indicate if they would accept a one-year bid and if so indicate their preference of year. Bid Committees should indicate if this would result in any changes to any of the bidding parameters. 20.30.1.5 Bid packages are to focus on what the Bidding Committee can offer Canadian Interuniversity Sport and the participating teams. Bid packages should not be conditional on Canadian Interuniversity Sport providing anything beyond what is in the CIS Bid Book. 20.30.1.6 Bid Committees must be prepared to undertake specific projects and take into account certain fundamental principles as a necessary part of preparing its formal bid package. Any significant deviation from the bid by the eventual Host must be approved by CIS and must be supported by the appropriate rationale. 20.30.1.7 Canadian Interuniversity Sport will determine annual National Championship hosting guarantees based on a fair market analysis of the National Championship (See Policy 20.70 Financial Obligations of Bidding Committees and Hosts for Guarantee amounts). 20.30.1.8 All bids must meet the pre-determined National Championship guarantee. If only one bid is received for any given National Championship and the guarantee is lower than the Canadian Interuniversity Sport requested guarantee, Canadian Interuniversity Sport will call for bids again at a lower guarantee or determine an alternate strategy. 20.30.2 BIDDING PROCESS 20.30.2.1 Timelines 20.30.2.1.1 CIS will inform the membership of the timelines and bid requirements when calling for bids. 20.30.2.1.2 Members/Bidding Committees must submit Bid Packages to CIS within the prescribed timelines and include all requirements as stated within the CIS Bid Book. 20.30.2.1.3 If no bids are received, the CIS Board of Directors will determine an alternate method which may include placing a second call for bids. 20.30.2.2 Bid Package 20.30.2.2.1 Bids will be judged only on the written bid package. In an effort to be environmentally friendly and to reduce the expense of glossy, full color proposals, bid packages shall consist exclusively of the submission forms provided within the Bid Book. All matters of substance that a bidder wishes to rely on and wishes the Selection Committee to consider MUST be included in the written bid materials and submitted by the appropriate timelines. All bid packages are initially viewed by the Manager of Events and Programs. If there are any substantive gaps in the bid packages, the Manager of Events and Programs will consult with the CEO and the Vice President Sport and a decision will be made to either a) request that the gaps be filled immediately or b) deem the package to be incomplete and therefore be disqualified from the bid process. 20.30.2.2.2 CIS will ensure bid package(s) submitted in French are translated to English for the Selection Committee at no charge to the Bidding Committee(s). 20.30.2.3 Selection Committee 20.30.2.3.1 The members of the Selection Committee will be selected annually by the Board of Directors. 20.30.2.3.2 The make-up of the committee will include the following voting members: President or alternate* Vice-President Marketing or alternate* Vice-President Sport or alternate* Up to four additional members* (actual number will depend on the regions the above three individuals are from. Intent is to attempt a reasonable balance from the four regional associations.) Up to 2 external experts (may include NSO and/or MSO personnel.) UPDATE WITH PREVIOS EMPLOYER POLICY * No member of the Selection Committee shall be closely connected to a university or Regional Association bidding for a championship. This would include current employees, former employees (within the last 2 years) or those closely involved with current alumni activities, etc. employed by a university that is bidding. When a Regional Association is bidding, Selection Committee members who work for a university who is a member of the bidding Regional Association, shall declare a conflict, participate in the discussion, but leave the room or the conference call when the vote for that particular Championship is taken. If a situation ever occurs where there are multiple Regional Associations bidding for a Championship, such that there is not a critical mass of voting members of the Selection Committee, the Board shall have the right to make adjustment to the committee composition or voting structure. The Selection Committee will not have two members with a reporting relationship, from the same university. 20.30.2.3.3 The Selection Committee will be chaired by a non-voting CIS staff member. Other CIS staff members may participate in meetings at the discretion of the CEO. 20.30.2.3.4 Representatives from the Coaches Associations will provide their feedback on the bids to the Selection Committee. 20.30.2.3.5 The Board of Directors may also choose to appoint a non-voting representative to the committee to assist with translations as required. 20.30.2.3.6 The final make-up of the Selection Committee will be announced to the Bid Committees prior to the selection meeting. If a Bid Committee has concerns about the composition of the Selection Committee they should write the CEO immediately upon receipt of the names of the committee and prior to the bid presentations, outlining the reasons for their concerns. 20.30.2.3.7 The Selection Committee should not be contacted by the Bid Committee for the purpose of lobbying. 20.30.2.4 Bid Presentations SAN again what about saying refer to the Bid Book posted at www for policies and details on bid presentations? 20.30.2.4.1 Bid Committees will be provided the opportunity to present their bids, via conference call, to the Selection Committee. These presentations are optional and serve to highlight and emphasize what is expressly contained in the written bid document. The intent is that no modifications to any components of the bid proposal to Canadian Interuniversity Sport or teams are permitted once the bid document has been received by CIS. In addition, no changes to financial contributions to participants will be accepted once the bid has been submitted to the CIS office. 20.30.2.4.2 Presentations can be made either in person, or via video and/or teleconferencing at the time of the site selection meeting. If presentations are made via video or teleconferencing the Bidding Committee will cover the cost of the tele-conferencing (includes phone rental and long distance charges). Presentations will be limited to 20 minutes* followed by questions and answers. Each Bid Committee can have a maximum of two people presenting. Bid Committees are permitted to have additional people in the room at the time of presentation, as observers. Powerpoint presentations are permitted providing the presentation has been sent to the Canadian Interuniversity Sport office in advance. Visuals in the PowerPoint presentation should focus on the venues rather than tourist attractions in the community. Canadian Interuniversity Sport will supply a screen and projector for use during the presentations. Any additional requests (i.e. television, CD player, VHS player) will be charged to the Bidding Committee. *For some of the larger guarantee sports, the presentations may be expanded to 30 minutes at the discretion of the Selection Committee. 20.30.2.4.3 The Selection Committee has the authority to vary the presentation policies to accommodate the provision of both official languages, or other exceptional circumstances. 20.30.2.5 Post Selection 20.30.2.5.1 After the selection is made and announced to the members, non-successful bidders will be provided feedback on the strong points or weakness of their bid. There is no appeal process once a selection has been made. 20.30.2.5.2 The successful bidding committee will be contacted by Canadian Interuniversity Sport. All of the declarations, guarantees and agreements contained in the written bid document have the force of obligations. 20.30.2.5.3 All bid packages (successful or unsuccessful) will be posted on the Canadian Interuniversity Sport website for a six month period. 20.30.3 NATIONAL CHAMPIONSHIP SCHEDULES 20.30.3.1 Principles/Canadian Interuniversity Sport Responsibilities 20.30.3.1.1 The Board of Directors of Canadian Interuniversity Sport determines the National Championship schedule based upon consultation and input from various committees of the Board and Coaches Associations, as per Canadian Interuniversity Sport Policies and Procedures. 20.30.3.1.2 The last National Championship in the fall must be played on or prior to the 12th Sunday following Labour Day Monday. 20.30.3.1.3 The last National Championship in the winter must be played on or prior to the 29th Sunday following Labour Day Monday. 20.30.3.2 Regional Association/Member Responsibilities 20.30.3.2.1 Notify the convener of the championship and the Canadian Interuniversity Sport Office, no later than October 1st for Fall sports and December 1st for Winter sports, of the following: a) The date and site of the concluding Regional Association event, in each of the championship sports. b) The name(s) of the Association convener(s) for the particular sport. 20.30.3.2.2 Members and Regional Associations shall give first priority to Canadian Interuniversity Sport national schedules. 20.30.3.2.3 A member or Regional Association that participates or intends to participate in a National Championship shall not in that season, schedule or participate in any competition in that sport in such a manner as to disrupt, frustrate or cause a conflict with the National Championship schedule. A member or Regional Association in breach of this provision may be prohibited by the Board of Directors from further participation in the National Championship competition in that sport in that season, and the matter may be referred by the Board to the Discipline Committee for further action. Policies and Procedures 20 Programs Policy Number: 20.40 Name: National Championship Host and Participant Responsibilities Origin: Executive Committee Approved: June 1998 Approval Process: Board of Directors Revision Date(s): June 2001, June 2002, January 2005, June 2005, January 2006, June 2008 20.40.1 PRINCIPLES 20.40.1.1 Ownership and Obligations 20.40.1.1.1 The following are the commercial properties owned and controlled by CIS a) CIS Championships and/or national quarter, semi-finals b) CIS Championship season c) The Canadian Interuniversity Sport logo and all Championship marks, designations and titles d) The Championship event logo 20.40.1.1.2 None of the contractual parties (i.e. Canadian Interuniversity Sport, Championship Hosts) shall commit to the rights of any of the others without the other partys approval. Such rights shall include corporate identification on signage in stadiums/arena, television exposure, merchandise, etc. 20.40.1.1.3 Championships are contracted to Championship Hosts (Hosts). Hosts are in partnership with Canadian Interuniversity Sport in providing National Championships and will be required to sign a Hosting Agreement. Hosting Agreements will provide enough flexibility for the Host to operate a financially successful event, while at the same time protecting the interests of Canadian Interuniversity Sport and its partners. Notwithstanding the above, the Host will be expected to abide by CIS Policies and Procedures, Playing Regulations, Bid Document and Hosting Agreement, including, but not limited to: a) Ensuring a quality experience for student-athletes b) Portraying a positive and respectful image of men and women c) Enhancing the profile of university sport and Canadian Interuniversity Sport marketing objectives d) Profiling the CIS Brand 20.40.1.2 Financial 20.40.1.2.1 Payment for the costs of participating teams on-site services (accommodation, meals, ground transportation, etc.) is at the discretion of the Host. Expenses not covered by the Host are the responsibility of the participating teams. 20.40.1.2.2 The organizing of banquets, luncheons, recognition ceremonies, clinics etc. around the National Championship is at the discretion of the Host. 20.40.1.2.3 Hosts are responsible for the financial, administrative and organization responsibilities of hosting the National Championship. All profits will belong to the Host unless a profit sharing system forms part of the bid proposal. Canadian Interuniversity Sport will not share in any deficit. 20.40.1.3 Sponsorship 20.40.1.3.1 Canadian Interuniversity Sport will be responsible for selling national sponsorship packages. Although Canadian Interuniversity Sport will sell the majority of sponsorship, Hosts will have the opportunity to sell primary sponsorships up to a maximum of 35% to 55% of the total on-field/venue space available. 20.40.1.3.2 For the events listed below, up to 65 to 70% of the available premium venue signage space will be reserved for Canadian Interuniversity Sport branding and Canadian Interuniversity Sport sponsor visibility. Hosts will retain the balance of signage space available for sponsors, providing they do not conflict with any Canadian Interuniversity Sport sponsor. Mens and Womens Basketball Championships Mens and Womens Volleyball Championships Mens and Womens Hockey Championships Football: Vanier Cup, Uteck Bowl and Mitchell Bowl 20.40.1.3.3 For the events listed below, up to 50 to 55% of the available premium venue signage space will be reserved for Canadian Interuniversity Sport branding and Canadian Interuniversity Sport sponsor visibility. Hosts will retain the balance of signage space available for sponsors, providing they do not conflict with any Canadian Interuniversity Sport sponsor. Mens and Womens Soccer Championships Swimming Championships Track and Field Championships Curling Championships Womens Field Hockey Championship Womens Rugby Championship Cross Country Championship Wrestling Championships 20.40.1.3.4 Canadian Interuniversity Sport will hold the right to title and presenting sponsorship for the championship. Hosts and CIS may negotiate with regards to providing the Host the opportunity to pursue a presenting sponsor/partner. 20.40.1.3.5 All Host sponsorships must be pre-approved by Canadian Interuniversity Sport staff. Prior to approaching a potential sponsor, Hosts should advise Canadian Interuniversity Sport in order to prevent conflicts. Any sponsor that has not been approved by Canadian Interuniversity Sport staff will not be permitted exposure at the Canadian Interuniversity Sport Championship. 20.40.1.3.6 The opportunities for the host to generate revenue include: Local sponsorship opportunities within CIS guidelines on the field of play area, hospitality lounge, etc. as approved by CIS. Secondary level sponsorship (not conflicting) as approved by CIS. Ticket sales Regional/provincial governments contributions Hotel rooms commission Banquets and any other special events (clinics, fanfests, festivals, etc.) Events program sales and Merchandise sales Concessions 20.40.1.4 Television 20.40.1.4.1 Canadian Interuniversity Sport will not guarantee the broadcast of a championship. Best efforts will be made to broadcast the majority of CIS Championships on a national network. 20.40.1.5 Communication 20.40.1.5.1 CIS is committed to ensuring top priority servicing for both local and national media. This commitment ensures the CIS brand is enhanced. The Bid CommitteeHost must demonstrate through a detailed communications plan that they will meet or exceed all requirements stipulated by Canadian Interuniversity Sport. 20.40.1.5.2 CIS will enlist a pool of seasoned communication experts to provide leadership and additional support as needed. The Host will provide free accommodations for this individual. 20.40.1.6 Delegates 20.40.1.6.1 The CIS Office assigns a CIS Delegate to represent the organization in all matters where CIS representation is required for protocol purposes and to serve as a member of the CIS Management Committee. Delegates will be members of the CIS Board of Directors, or CIS Office Staff. 20.40.1.7 Bilingualism 20.40.1.7.1 Canadian Interuniversity Sport is a national organization and therefore enforces the use of both official languages. The two official languages of CIS Championships are French and English and as such must be utilized whenever possible. Details on specific bilingualism requirements for National Championships can be found in the CIS Bid Book. 20.40.1.7.2 A translator must be on hand to assist with the translation of all game day press releases. If the host is unable to secure a local individual, CIS will designate a translator, at the Hosts expense. To assist with the Bidding Committees budget projections the 20098 rates for the CIS translator are 14 per word. 20.40.1.8 Elevating the Brand of Canadian Interuniversity Sport 20.40.1.8.1 CIS Championship events are the showcase and centre-piece properties of CIS. It is crucial that CIS Championship events look like CIS properties and be branded as CIS events. The CIS name and brand need to be profiled and showcased in an effective and compelling manner. Branding of CIS will be consistent throughout all Championships. At all CIS Championships, Hosts will ensure that: There is CIS branded signage on the field, gym or rink, in highly visible locations including sidelines and on playing surfaces. CIS branded signage is on display at the Event Hotel, at banquets and at any venue(s) affiliated with the Championships (i.e. dressing room doors, on exterior of venue). The CIS name and logo are on all print materials associated with the championships includes poster, program, press releases. The CIS template for event posters and programs is used. CIS is provided complimentary ad space (one full page, preferably outside back cover) in championship programs. Any use of the CIS logo on Championship materials or merchandise receives advance written approval. Any event logo created for the Championship, will feature the letters CIS or the CIS logo prominently. Only official championship titles or wordmarks developed by CIS will be used. 20.40.1.9 Performance Bond 20.40.1.9.1 Each selected Host shall be invoiced $5,000/year for a Championship Performance Bond, within 90 days of being awarded the right to host. This bond must be paid within 30 days of receipt of the invoice. 20.40.1.9.2 The Performance Bond will be repaid to the Host by CIS within 30 days of the conclusion of the championships provided the Host achieves the branding deliverables listed below: Correct version of CIS logo appears in a prominent location on or beside the field of play as per diagram provided Correct version of Canadian Interuniversity Sport logo appears on championship clothing and merchandise Correct version of CIS logo appears on tickets, programs, and posters CIS template for posters and programs is used. 20.40.1.9.3 If any of the above requirements are not met the $5,000 bond will be retained by CIS. Any corrections to be made will be charged at the expense of the Host. 20.40.1.10 Changes to criteria 20.40.1.10.1 When the hosting criteria for a specific Championship is altered after an event has been awarded to a Host, the Host will be afforded the opportunity to indicate whether the change(s) can be accommodated. If in the affirmative, the Host will be reconfirmed, if in the negative, an appropriate resolution will be determined by the Board of Directors. 20.40.1.11 Withdrawal by host 20.40.1.11.1 In the event that a Host must withdraw from their commitment to host a championship, the Host must notify the Canadian Interuniversity Sport Board of Directors in writing of their intention to withdraw, indicating the rationale. The Board of Directors will determine whether a default fee is applicable (see Policy 20.70.3.4) and will determine the process for selecting a replacement host. 20.40.2 Canadian Interuniversity Sport AND HOST RESPONSIBILITIES 20.40.2.1 Canadian Interuniversity Sport and Host Responsibilities are detailed in the Canadian Interuniversity Sport National Championship Bid Book. 20.40.3 MEMBER/REGIONAL ASSOCIATION RESPONSIBILITIES 20.40.3.1 Media Kits 20.40.3.1.1 Media Guides 20.40.3.1.1.1 Participating teams will be required to: a) E-mail or post to the Canadian Interuniversity Sport ftp site, one (1) complete media guide to the Canadian Interuniversity Sport Office, the Championship Host and the television network (that Canadian Interuniversity Sport has an agreement with) no later than end of day the Monday prior to the National Championship or as stipulated in the Championship Information Bulletin. b) Courier copies of the media guides to the television network that Canadian Interuniversity Sport has an agreement with, and the Championship Host as outlined in the Championship Information Bulletin. Failure of the participating team to comply with any of the above requirements will result in an assessment of a $500.00 fine per instance of non-compliance. 20.40.3.1.1.2 Each guide must contain: a) Team rosters; to include Number, Name, Position, Height, Weight, Year of Eligibility, Course & Year and Hometown. b) Team and individual statistics (cumulative) including exhibition, regular season and play-off games. Please include records. c) Team results - tournament, exhibition, pre-season, regular season, and playoff. d) Player Biographies including personal information (trivia), more than just career highlights and statistics, i.e. third generation field hockey player or, volunteers with society services. 20.40.3.1.2 Additional Information Participating teams should refer to the Sports Information Requirements section of the Championship Bulletin for additional information that may be needed by the Host, Canadian Interuniversity Sport or television networks. 20.40.3.2 Travel 20.40.3.2.1 CIS provides Travel Pool Funding (See Policy 20.50) to each Member traveling to a National Championship. 20.40.3.2.2 Members are required to book their championship travel in advance themselves directly with a travel agent or airline. Members are encouraged to use the CIS central travel agency to book their flights. 20.40.3.2.3 The travel agency is Carson Wagonlit Travel in Ottawa (800-465-4040, 613-238-4040 Jill Lane, extension 2235)  HYPERLINK "mailto:jlane@carlsonwagonlit.ca" jlane@carlsonwagonlit.ca). 20.40.3.2.4 In the event of any discrepancies or problems with the flight arrangements, the CIS Manager, Events and Programs should be contacted. 20.40.3.2.5 Each participating Member will be responsible for providing the Host with their arrival date, time and place in order to give the Host the opportunity to a prepare a welcoming committee. 20.40.3.2.6 After the National Championship, every participating member must submit a completed National Championship Travel Information and Reimbursement Claim Form (20.40.4). Forms and original invoices/vouchers must be received by the CIS Office (Not Post-Marked) within fifteen (15) working days of the event. 20.40.3.3 Sponsor Identification on Team Uniform/Apparel: 20.40.3.3.1 CIS Members are permitted to display corporate or social messaging sponsor logos (hereinafter referred to as the sponsor logo) on team uniforms and other competitive apparel at all National Championships events, subject to the adherence of the following guidelines: 20.40.3.3.2 The Member is not permitted to display a sponsor logo which may be in direct conflict with a major Canadian Interuniversity Sport sponsor or major Host Championship sponsor. A major Canadian Interuniversity Sport sponsorship is defined as a Canadian Interuniversity Sport sponsor/ partner who contributes no less than $100,000 annually in cash/contra/in-kind to the organization. A major sponsor for the Host includes all presenting or title sponsors (or the equivalent). 20.40.3.3.3 A Member is only permitted to register one sponsor logo per team. The sponsor logo shall be registered no later than 10 days prior to the first day of competition of the sports National Championship. The registration fee is $200.00 per team. The registration document should include a copy of the team uniform (a drawing is acceptable) with an accurate description of the size of the logo and where the sponsor logo will appear. CIS will send a letter of verification and invoice for $200 per sponsor logo to each Member unless the Member does not qualify for the Championship, in which case they will not be invoiced. 20.40.3.3.4 The sponsor logo is permitted on the team uniform, warm up clothing, t-shirts, other competitive apparel and accessories. 20.40.3.3.5 The maximum surface of the sponsor logo on the team uniform, warm ups and other competitive apparel shall not exceed 100 cm2, (i.e., a 10cm x 10cm patch or a 33 cm x 3 cm patch or 2 smaller patches of 10 by 5 each, or any other configuration as long as the total configuration does not exceed 100cm2). The total size of the sponsor logo on t-shirts shall not exceed 200cm2. 20.40.3.3.6 The team uniform, warm up and other competitive apparels manufacturer logo may appear only once on each item (Maximum logo size of 15cm2). The Member is not required to register this logo. 20.40.3.3.7 The headwear or sweatbands manufacturer logo may appear only once on each item (Maximum logo size of 12cm2). The Member is not required to register this logo. 20.40.3.3.8 The logo of CIS and/or the Members Regional Association may appear on any piece of clothing or accessory without registration or fee. 20.40.3.3.9 If a Member attends a National Championship displaying a sponsor logo without having followed the CIS registration process, they will be charged a registration fee of $400.00, provided that all of the above rules and regulations are maintained. 20.40.3.3.10 Any Member that appears at a National Championship with a sponsor logo that does not meet the standards as set out in this Policy will be obliged to remove or cover up the sponsor logo. Canadian Interuniversity Sport does not wish to have duck tape covering up logos at National Championships as this affects the brand image of the organization. Therefore, if a cover-up is required due to non-compliance, CIS crests will be sewn on the uniforms, at the Members expense. 20.40.3.3.11 Each Member will ensure that any sponsor logo on team uniforms/ clothing will adhere to Canadian Interuniversity Sport regulations stipulating positive values and role models. Any corporation that has a relationship or an affinity with alcohol (includes hard liquor and beer), the gaming industry, tobacco or anything of a sexist nature will not be accepted as team sponsors by CIS. Canadian Interuniversity Sport reserves the right to reject a sponsor application if the sponsoring corporation is deemed by a group comprising of the Canadian Interuniversity Sport Director of Marketing, CIS Vice President Marketing, two other Canadian Interuniversity Sport staff members and one other CIS Executive Committee member, to be inappropriate for CIS National Championships. 20.40.3.4 Host Hotel 20.40.3.4.1 All participating teams and team personnel attending a National Championship requiring accommodation must stay at the National Championship designated host hotel (provided that space is available). 20.40.3.5 Medical Coverage 20.40.3.5.1 Participants in a National Championship who may wish additional health care over and above the minimum provided by the Host, may make arrangements at their own expense and in consultation with the Host. 20.40.3.5.2 Participants are responsible for their own medical and liability insurance via their own or Regional Association and in accordance with their or Regional Association policy regarding insurance. The numbers from their medical plan must be brought with them to the National Championship, which may be required before certain medical treatments can be performed. Participants should also bring with them an outline of treatment they may be on at the time, written request for modalities (if required) by a physician or therapist, and any supplies required for the treatment, e.g. tape, medications. 20.40.3.6 Participating team Attendance at National Championship Media Conferences 20.40.3.6.1 Host committees, with the assistance of the CIS staff, are required to let participating teams know about guidelines on attendance and participation in potential opening media conferences at the National Championship 45 days prior to the first day of the Championship. In the event that an opening media conference is scheduled, host committees will ensure that times of the media conference and interviews do not interfere with practice schedules, and that media requests are within reason for each participating team. 20.40.3.6.2 When a media conference is scheduled at a National Championship, participating team representatives who fail to attend as scheduled and as outlined in the Championship Information Bulletins, will be in violation of published CIS policy and therefore sanctions will be applied as outlined in policy 20.80.3.2. 20.40.3.7 Use of Canadian Interuniversity Sport or Host Logo 20.40.3.7.1 Participating teams in a National Championship have the right to utilize their own logos, but must obtain permission from their Host and CIS to use the CIS Logo, National Championship Logo or Host Logo on any merchandise (See Policy 30.60 for the complete CIS Logo terms of usage). 20.40.3.7.2 Sale of Merchandise No representative group affiliated or associated with, or participating in a National Championship shall be permitted to sell generic institutional product at any National Championship venue without the express written approval of CIS. 20.40.3.8 Canadian Interuniversity Sport Trophies The responsibility for safekeeping, engraving and re-delivery of CIS Trophies shall be with the Member to whom the trophy is presented. See CIS Policy 60.70 Trophy Policy for full details on member responsibilities. 20.40.4 NATIONAL CHAMPIONSHIP TRAVEL INFORMATION AND REIMBURSEMENT CLAIM FORM TO BE COMPLETED BY ALL PARTICIPANTS AT ALL NATIONAL CHAMPIONSHIPS and returned to: Canadian Interuniversity Sport 801 King Edward Ste N205, Ottawa, Ontario K1N 6N5 National Championship: ___________________________________________________________________________ Location: ___________________________________Date:_________________________________________ Competing Institution: ______________________________________________________________________ Director of Athletics: ________________________________________________________________________ A. TRANSPORTATION COSTS: Participants are encouraged to book through the CIS Travel Agent - Carlson Wagonlit Travel 1-800-465-4040 (Jill Lane ext. 2235) 1. AIR TRAVEL TOTAL COSTS ELIGIBLE COSTS (please attach original travel agency invoice or airline ticket stub) a) Airfare per individual $ __________________ (if there are 2 or more levels of airfare please list them) b) Airfare cost for the total group $ _________________ c) Eligible Airfare -number of eligible participants (see 20.50.4) x (a) $__________________ 2.GROUND TRANSPORTATION: (please attach original receipts) a) Ground to Airport (eligible only if no airport in hometown) $ __________________ $___________________ b) Ground on-site (not eligible for reimbursement) $ __________________ c) Ground to Championships (eligible only if not traveling by $ __________________ $___________________ air, or, if there is no airport in the city of the Championship) 3. TOTAL TRANSPORTATION COST $ _____________________ 4. ELIGIBLE TRANSPORTATION COST: $______________________ B. MEALS, ACCOMMODATION AND OTHER COSTS (FOR INFORMATION ONLY): 1. ACCOMMODATIONS (Receipts not required) a.Room Rate: $ ______________ b.TOTAL ACCOMMODATION EXPENSE $ __________________ 2. MEALS (Receipts not required) a.TOTAL MEAL EXPENSE $ __________________ 3. OTHER (Receipts not required) Please indicate: _____________________________________ $ __________________ _____________________________________ $ __________________ _____________________________________ $ __________________ 4. TOTAL ACCOMMODATION, MEALS, AND OTHER COSTS $__________________ C. GRAND TOTAL OF CHAMPIONSHIP TRAVEL: (A.3 + B.4) $___________________ Travel reimbursement cheques should be payable to: _____________________________________________________________ and mailed to: ____________________________________________________________ _____________________________________________________________ _____________________________________________________________ Signature:_______________________________________________________ Date:____________________________________________________________ Please provide a list of participants on the form below. Completed forms with receipts must be received at the Canadian Interuniversity Sport Office within 15 working days after the final day of the Championship. 20.40.4 NATIONAL CHAMPIONSHIP TRAVEL INFORMATION AND REIMBURSEMENT CLAIM FORM LIST OF PARTICIPANTS Name of National Championship: Location: Competing Institution: Date team Arrived: Date team Departed: Category Abbreviations A-Athlete C-Coach D-Delegate T-Team official O-OtherCATEGORYNameSEX (M/F)Total athletes:___+ Total Coaches___+ Total Delegates___+ Total team Officials___+ Total Other___= Total Participants____ Policies and Procedures 20 Programs Policy Number: 20.50 Name: National Championships Travel Subsidy Policy Origin: National Championship Task Force/Board of Directors Approved: June 1998 Approval Process: General Assembly Revision Date(s): June 2001, June 2002, December 2003, June 2007, June 2008 20.50.1 PRINCIPLES/Canadian Interuniversity Sport RESPONSIBILITIES 20.50.1.1 The CIS Board of Directors determines the Championship Travel Funding Policy based upon consultation and input from various committees of the Board and Coaches Associations, as per Canadian Interuniversity Sport Policies and Procedures. 20.50.1.2 Canadian Interuniversity Sport endorses a Championship Travel Funding Policy that is equitable across all Canadian Interuniversity Sport sports and Championships. 20.50.1.3 Funds made available for distribution (the Travel Pool) are derived from various sources as determined by the Canadian Interuniversity Sport Board of Directors. 20.50.1.4 Members are encourged to use the Canadian Interuniversity Sport central travel agency to book their flights. 20.50.1.5 With the exception of open championships, the number of individuals eligible for championship travel funding will be the number of players allowed to dress for the championship (game roster), as defined in the CIS Playing Regulations. For Swimming, Track & Field and Wrestling, individuals are eligible for funding if they have qualified for the championship as required by CIS Playing Regulations (See 20.50.4 for a summary of the number of individuals from each sport eligible for Championship Travel Funding). 20.50.1.6 The CIS Board of Directors will ensure that National Championships are reviewed regularly and at least every three years relative to the travel funding policy. 20.50.2 PROCESS 20.50.2.1 Travel Pool Sources 20.50.2.1.1 A Travel Pool will be established each year. Travel pool sources are: a) Travel Pool Fee (10% of the worst case scenario travel costs to the Championship in a sport - charged equally among the members participating in that sport) b) A portion of overall funding received from Sport Canada c) 50% of all National Championship Guarantees collected from hosts d) 50% of prior year budget surplus (once confirmed by the annual audit) 20.50.2.2 How the Travel Pool is distributed 20.50.2.2.1 For each of the 19 National Championships, 10% of estimated worst case travel costs to attend the championship is added to 1/19th of items b), c) and d) listed above. This amount then becomes the available travel pool for each championship. 20.50.2.2.2 Participating members at each National Championship (excluding the host) complete a Travel Reimbursement and Information Claim Form (20.40.4). Total transportation costs for all eligible individuals (see 20.50.4 below for a list per sport) on each form are added together to obtain the eligible travel costs for that championship. 20.50.2.2.3 The available travel pool is then subtracted from the eligible travel costs for each championship. The balance is divided by the number of participants at the Championship (excluding the host) to arrive at an average travel cost. If a team or individuals actual eligible costs were more than the average, that team/individuals university will receive a refund. If a team or individuals actual eligible costs were less than the average, that team/individuals university will receive an invoice. Example #1: Football Bowl 1 Ottawa travels to Montreal $3,000 - Montreal wins Bowl 2 BC travels to Halifax $40,000 - Halifax wins Vanier at BC: Halifax to BC $40,000 Montreal to BC $37,000 Total Costs $120,000 Less Available Travel Pool - $28,000 BALANCE - $92,000/ 4 teams = 23 K (Avg. cost) Ottawa pays $20K to the pool: (total cost: 3+20=23) UBC receives $17K from the pool: (total cost: 40-17= 23) Montreal receives $14K from the pool: (total cost: 37-14= 23) Halifax receives $17K from the pool: (total cost: 40-17= 23) In the end, all four traveling teams pay same amount ie. $23,000. Example # 2: Football Bowl 1 Ottawa travels to BC $35,000 Ottawa Wins Bowl 2 Montreal travels to Halifax $17,000 Halifax Wins Vanier at Calgary: Ottawa to Calgary $26,000 Halifax to Calgary $30,000 Total Costs $108,000 Less Available Travel Pool -28,000 BALANCE $80,000K/ 4 teams = $20 K (Avg. cost) Ottawa receives $21K from the pool (total cost 61-21= $40) Halifax receives $10 from the pool (total cost 30-10=20) Montreal pays $3 to the pool (total cost 17+3=20) Note that Ottawas refund is calculated using two shares (20x2 = 40) because they traveled to two games. The total cost for the other two traveling teams is $20,000 each. Example # 3: Mens Wrestling: Member 1 sends 15 athletes - cost $600 ea. Total $9,000 Member 2 sends 15 athletes - cost $100 ea. Total $1,500 Member 3 sends 13 athletes - cost $400 ea. Total $5,200 Member 4 sends 11 athletes - cost $1,000 ea Total $11,000 Member 5 sends 9 athletes - cost $750 ea. Total $6,750 TOTAL ELIGIBLE COSTS $33,450 Less Available Travel Pool $18,036 BALANCE $15,414 Divided by 63 athletes $244.67 average cost per athlete Member 1 would receive a refund of 15 x (600-244.67) = $5,329.95. Therefore, this members cost to attend the championship would be $9000-5,329.95 = $3,670.05 Divide that number by each of their 15 athletes, that would be a cost of $244.67 per athlete. Exactly the average cost. Based on this formula, member 2 would receive an invoice for 15 x 144.67 = $2,170.05, which would bring their average cost per athlete up to $244.67, and members 3, 4 and 5 would each receive refunds, as their costs per athlete are greater than the average. 20.50.3 MEMBER RESPONSIBILITIES 20.50.3.1 Use of Central Travel Agency 20.50.3.1.1 Members are encouraged to use the CIS travel agency: Jill Lane , Carson Wagonlit Travel (1-800-465-4040, 613-238-4040, extension 2235  HYPERLINK "mailto:jlane@carlsonwagonlit.ca" jlane@carlsonwagonlit.ca). 20.50.3.1.2 Claim forms Every member participating in a National Championship must submit a completed Championship Travel Information and Reimbursement Claim Form (20.40.4). Forms and original invoices/vouchers must be received by the CIS Office (Not Post-Marked) within fifteen (15) working days of the event. 20.50.4 NUMBER OF INDIVIDUALS ELIGIBLE FOR CHAMPIONSHIP TRAVEL FUNDING Mens and Womens Basketball 12 each Mens Cross Country 68 (A) The top team from each AUS, and QSSF, the top two teams from each Canada West and OUA (B) Two additional teams based on previous years CIS result, with the two highest placing conference(s) other than (per A), the top 2 Canada West and top 2 OUA and top AUS and QSSF, will received travel pool funding to a maximum of three (3) per conference, with the exception of the host conference for the competition year not receiving the additional funding for that year. (C) The top 3 individuals from each of the 4 Regional Associations not included in (A) or (B). Note: a team consists of 7 individuals Womens Cross Country 68 (A) The top team from each AUS, and QSSF, the top two teams from each Canada West and OUA (B) Two additional teams based on previous years CIS result, with the two highest placing conference(s) other than (per A), the top 2 Canada West and top 2 OUA and top AUS and QSSF, will received travel pool funding to a maximum of three (3) per conference, with the exception of the host conference for the competition year not receiving the additional funding for that year. (C) The top 3 individuals from each of the 4 Regional Associations not included in (A) or (B). Note: a team consists of 7 individuals Mens Football 40 Mens Ice Hockey 20 Womens Ice Hockey 20 Womens Rugby 25 Mens and Womens Soccer 18 each Mens and Womens Swimming eligible athletes as per CIS Playing Regulations Mens and Womens Track & Field eligible athletes as per CIS Playing Regulations Mens and Womens Volleyball 12 each Policy and Procedures 20 Programs Policy Number: 20.60 Name: International Programs Services Origin: International Committee Approved: Approval Process Board of Directors Revision Date(s) June 2004, June 2007 20.60.1 PRINCIPLES: 20.60.1.1 At the international level Canadian Interuniversity Sport is the official representative of Canada to the Fdration Internationale du Sport Universitaire (FISU). FISU is the governing body for World University Sport. It is responsible for the organization of the Summer and Winter Universiades held every odd year, as well as single sport World University Championships held every even year. 20.60.1.2 Canada's participation in FISU competitions is part of Canadian Interuniversity Sport commitment to provide high performance athletes with the best training and competitive opportunities possible. 20.60.1.3 Canadian Interuniversity Sport, Sport Canada and National Sport Organizations (NSOs) will collaborate to support and enhance the development of athletes to their highest possible level of achievement. This principle will govern participation by Canadian athletes at World University Championships and Universiades sanctioned by FISU. 20.60.1.4 The participation by Canadian student-athletes at Summer and Winter Universiades, World University Championships, CESU Conference, and FISU Forum sanctioned by FISU is the responsibility of Canadian Interuniversity Sport and will be undertaken in conjunction with the relevant National Sport Organizations. 20.60.1.5 National Sport Organizations are requested to state their commitment to participate in FISU events one (1) year in advance of the event. They are also required to sign a letter of agreement outlining their responsibilities with respect to selections within their sport. If the NSO declines, then Canadian Interuniversity Sport members have the option to undertake alternative possibilities with the approval of the Canadian Interuniversity Sport International Committee and Board of Directors. 20.60.2 ROLE 20.60.2.1 Participation by Canadian Interuniversity Sport in international activities is governed by Canadian Interuniversity Sport constitutional objectives 2 - 3 - 4 - 5 - 6 7. 20.60.2.2 CIS is the sole agency in Canada responsible for Canada's participation in FISU events. 20.60.2.3 Canadian Interuniversity Sport shall maximize opportunities for Canadian Interuniversity Sport members to play a leadership role on selected FISU Committees/Commissions. 20.60.2.4 Canadian Interuniversity Sport shall educate and communicate to the Canadian sport community and the general public about the activities of FISU. 20.60.2.5 Consistent with the above, CIS shall assume a leadership role, in conjunction with National Sport Organizations, toward increasing the number of Canadian Interuniversity Sport personnel (athletes, coaches, managers, medical and paramedical) on Canadian teams. 20.60.2.6 Canadian Interuniversity Sport shall ensure that the Canadian Interuniversity Sport International Committee provides recommendations for Canadian involvement in the World University Championships and Universiades. 20.60.3 RESPONSIBILITIES 20.60.3.1 The CIS Board of Directors is responsible for sports pertaining to FISU and other international involvement. 20.60.3.2 The Board of Directors shall ratify recommendations, policies, procedures and strategic directions and budgets as prepared by CIS International Committee. 20.60.3.3 The Board of Directors shall ratify nominations, presented by the International Committee, of individuals to represent Canadian Interuniversity Sport at the Universiades, at the FISU General Assembly meetings and on FISU Committees and Commissions. (SEE POLICY 80.40.12 FOR INTERNATIONAL COMMITTEE ROLES) 20.60.4 FEDERATION INTERNATIONALE DU SPORT UNIVERSITAIRE (FISU) 20.60.4.1 Aims 20.60.4.1.1 Founded in 1948, in Luxembourg, the Federation Internationale du Sport Universitaire (FISU) has as its aims: 20.60.4.1.2 To promote the development of physical education among students of all countries and at all levels. 20.60.4.1.3 To organize international and world university competitions. 20.60.4.1.4 To exchange information on university sports. 20.60.4.1.5 To uphold and promote the moral value of amateur sport as a factor in the general development of mankind. 20.60.4.1.6 To strive for peace on earth through sport. 20.60.4.2 Structure 20.60.4.2.1 The General Assembly is the supreme authority of FISU. It meets every two years at the Summer Universiade, and elects for a period of four years the following: 20.60.4.2.2 The Executive Committee, the managing body of FISU, composed of 27 members, meeting at least twice a year. President Senior Vice-President 4 Vice- Presidents 5 Continental Association Presidents Secretary General (paid staff) Treasurer Senior Assessor 14 Assessors 20.60.4.2.3 The Auditors (5) (CAC), the auditors are responsible for checking the financial administration of FISU (Senior Auditor, 3 effective and 2 substitutes elected for a period of four years). 20.60.4.2.4 The Executive Committee nominates the presidents and members of the ten (10) permanent commissions of FISU for an appointment of four (4) years: 20.60.4.2.5 The International Control Commission (CIC), responsible for controlling the eligibility of competitors at the FISU sports events (Chair, Secretary, 7 members, 3 substitutes). 20.60.4.2.6 The International Technical Commissions 3 (CTI), (One each for the Summer and, Winter Universiades, and one for the World Championships) responsible for the implementation of technical regulations and conduct of competitions. In addition, there are Technical Chairs (SCT) for each sport. 20.60.4.2.7 The Commissions for Sports Regulations (CRS), responsible for studying and preparing technical regulations (Chair, 3 members, 3 substitutes). 20.60.4.2.8 The Medical Commission (CM), responsible for controlling medical areas ie. doping control (Chair, 4 members, 4 substitutes). 20.60.4.2.9 The Commission for the Studying of University Sport (CESU), whose task is to promote scientific study of university sport, through conferences, reports and publications (Chair, Secretary, 5 members, 5 substitutes). 20.60.4.2.10 The International Press Commission (CPI) responsible for international media relations (Chair, President of FISU; Vice President, 3 members, Organizing Committee representative). 20.60.4.2.11 Universiade Supervision Commissions, Winter and Summer (CSU), which make sure that the FISU regulations, the spirit, the tradition are followed and that there is a close cooperation between the FISU commissions and the organizers. 20.60.4.3 Competitions 20.60.4.3.1 Summer Universiade Athletes compete in ten (10) compulsory events and up to three optional sports chosen by the Organizing Committee of the host city. M &W athletics M & W football (soccer) M & W basketball M & W swimming M & W diving M & W tennis M & W fencing M & W volleyball M & W judo M & W table tennis M & W gymnastics- artistic and rhythmic M & W waterpolo 20.60.4.3.2 Winter Universiade Athletes compete in nine (9) compulsory events and one optional sport chosen by the Organizing Committee of the host city. M & W alpine skiing M & W figure skating M & W cross-country skiing M & W biathlon M ski jumping M nordic combined M & W short track speed skating M & W ice hockey M & W Snowboard M & W Curling 20.60.4.3.3 World University Championships archery karate beach volleyball baseball canoeing separate flatwater and wildwater cross country running rowing floorball table tennis golf tae kwon do bridge team handball separate M & W events orienteering futsal badminton squash triathlon wrestling sailing match racing (sailing) shooting equestrian waterskiing rugby 7s softball boxing cycling woodball chess field hockey weightlifting 20.60.5 CIS REPRESENTATIVES ON FISU COMMITTEES 20.60.5.1 FISU Committees in order of Canadian Interuniversity Sport Priority: 1. Executive Committee (EC) 2. International Control Commission (CIC) 3. Technical Committee* indicates Games compulsory sport Summer Games (alphabetical order): * Athletics * Basketball * Diving * Fencing Gymnastics Judo * Football (Soccer) Swimming Table tennis * Tennis * Volleyball Waterpolo Winter Games (alphabetical order): * Alpine Skiing Biathlon Curling * Figure Skating * Ice Hockey * Nordic Skiing (Cross-country, Ski Jumping, Nordic Combined) * Short Track Speed Skating * Snowboard World University Championship Technical Committees: archery karate beach volleyball baseball canoeing separate flatwater and wildwater cross country running rowing floorball table tennis golf tae kwon do bridge team handball separate M & W events orienteering futsal badminton squash triathlon wrestling sailing match racing (sailing) shooting equestrian waterskiing rugby 7s softball boxing cycling woodball chess field hockey weightlifting NOTE: RECOGNIZED SPORTS OF CIS TAKE PRIORITY FOR NOMINATIONS TO TECHNICAL COMMITTEES Medical Commission Commission Sport Regulations (CRS) Commission for University Sport Study (CESU) International Press Commission (IPC) History Commission 20.60.5.2 Principles of Membership 20.60.5.2.1 Membership on FISU Committees/Commissions is governed by the Statutes of FISU. 20.60.5.2.2 Nominations shall be made only when Canadian Interuniversity Sport and, where appropriate, the respective partner organization agree that the nominated person can make a significant contribution. 20.60.5.2.3 Nominations shall be made following the establishment of a specific strategy and objectives for the position. 20.60.5.2.4 Sport Canada shall be consulted regarding government policy on international sport to ensure consistency with Canadian Interuniversity Sport policy and objectives. 20.60.5.2.5 In accordance with Canadian Interuniversity Sport policy on gender equity, every effort will be made by the Canadian Interuniversity Sport International Committee to increase the opportunities for female representation on FISU Committees/Commissions. 20.60.5.3 Procedure for Canadian Nominations 20.60.5.3.1 Nominations to non-technical committees shall be solicited by the Canadian Interuniversity Sport International Committee. Members of the CIS International Committee shall seek out interested and qualified individuals from their respective Regional Association, and submit names and supporting documents to the CIS International Committee for consideration. 20.60.5.3.2 Nominations to technical committees shall be solicited by CIS International Committee in consultation with the appropriate National Sport Organization (NSO). Nominations can be solicited from the CIS Coaches Associations. Recognized sports of CIS are a priority for nominations to technical committees. 20.60.5.3.3 Nominations shall be submitted on the basis that they are willing to let their name stand for a length of time agreed upon by the CIS International Committee and the nominee, should FISU not accept the nomination immediately. 20.60.5.3.4 Nominations shall be finalized by the CIS International Committee and submitted to the CIS Board of Directors for approval. 20.60.5.3.5 Nominations approved by the Canadian Interuniversity Sport Board of Directors shall be forwarded to the FISU Secretariat. 20.60.5.3.6 Canadian representatives on key Committees/Commissions should be prepared to consider nomination to the FISU Executive should the opportunity arise. 20.60.5.4 FISU Procedures for Call for Nominations 20.60.5.4.1 Approximately three months prior to the FISU Annual General Assembly a call will be made by the FISU Secretariat for nominations for positions for FISU Committees/Commissions. 20.60.5.4.2 Following the election of the FISU Executive Committee, a review of the nominations by the FISU Executive Committee will commence. 20.60.5.4.3 Appointments will be made at the Fall Executive Committee meeting following the FISU Annual General Assembly. 20.60.5.4.4 Nominees will be informed of their appointment following the Fall Executive Committee meeting. 20.60.5.4.5 Appointments are for a four (4) year term. 20.60.5.5 Criteria for Nominations 20.60.5.5.1 Priority will be given to Canadian Interuniversity Sport university personnel who have the endorsement of their university to be available to attend FISU meetings. Non-university personnel will be considered by the Canadian Interuniversity Sport International Committee on an individual basis. 20.60.5.5.2 Experience in international sport, knowledge of international sport structures, policies and protocol, including student sport structures. 20.60.5.5.3 Thorough technical knowledge, and endorsement by the appropriate NSO, if nominated for a Technical position. 20.60.5.5.4 Agree to let their name stand for a length of time agreed upon by the individual and the Canadian Interuniversity Sport International Committee. Normally, minimum commitment would be two 4 year terms. 20.60.5.5.5 Bilingualism is preferred, in particular for appointment to the International Control Commission (CIC). 20.60.5.6 Reporting Policy for Canadian Interuniversity Sport Representatives on FISU Committees The following shall be forwarded to the Canadian Interuniversity Sport Office for distribution to the Canadian Interuniversity Sport International Committee: 1) An agenda of FISU Committee/Commission meetings; 2) a written report following each FISU Committee/Commission meeting to be submitted within 30 days of the meeting; 3) any reports submitted by the Canadian representative to the FISU Committee/Commission, and, 4) minutes of the Committee/Commission meetings when they become available. 20.60.5.7 Expense Claim Policy for Canadian Interuniversity Sport Representatives on Committees 20.60.5.7.1 Airfare, not exceeding economy rates by the most direct route, shall be reimbursed. In those circumstances where air travel has occurred at rates less than economy, reimbursement will be the actual out-of-pocket fare expense. Costs of stopovers not related to FISU meetings will not be reimbursed. NOTE: FISU Regulations require the Organizing Committee of the World University Championships and Universiades to be responsible for the cost of economy air travel and cost of stay for: a) The official delegate of the Executive Committee of FISU for the pre-Universiade visit. b) The representatives of the Technical Commission for their pre-Games inspection. c) The representatives of the International Federations during the time of the Universiade visit. 20.60.5.7.2 Where discount air fares require a minimum stay, and the total cost of the discounted air fare plus the required accommodation costs are less than the economy air fare, it is preferable to purchase the discount air fare. In this instance, the accommodation costs for the required stay will be reimbursed. 20.60.5.7.3 Ground transport shall be paid in full. Rail fares shall not exceed first class rates. 20.60.5.7.4 It is expected that either FISU or the host country will be responsible for accommodation and meals for the duration of the meeting. This must be recorded on the expense claim form. 20.60.5.7.5 FISU Regulations require the Organizing Committee of the World University Championships or Universiades be responsible for the cost of stay during the time of the Games for: a) The members of the FISU Executive Committee b) The Auditors c) The Chairmen of the FISU Committees d) The members of the CIC e) The members of the CTI f) The members of the CM g) The members of the CESU for the duration of the FISU Conference, if held during the Universiade 20.60.5.7.6 Where either FISU or the host country does not cover accommodation and/or meals, or where extra accommodation costs arise due to discount air fares (as in 2 above), reimbursement for the actual room charge shall be made in full in accordance with the Sport Canada allowable amounts. 20.60.5.7.7 Meal charges are to be detailed and are to include service and gratuities, to a maximum of $43 Canadian Funds, in accordance with Canadian Interuniversity Sport Travel Policy for Individuals. Additional consideration may be given for international travel. 20.60.5.7.8 Flight cancellation insurance, and medical insurance, shall not be reimbursed. 20.60.5.7.9 The premium costs for travel accident insurance and extra baggage insurance shall not be reimbursed. 20.60.5.7.10 Long distance telephone charges and faxes related to Canadian Interuniversity Sport business will be reimbursed to a maximum of $25 per trip. 20.60.5.7.11 Laundry and valet charges will not be allowed unless absence is in excess of seven days. 20.60.5.7.12 Where entertainment and protocol gift expense is incurred, the amounts and persons entertained are to be separately identified on the claim. These claims will be accepted if cost and benefits from the entertainment appear necessary and reasonable, to a maximum of $75 per trip. 20.60.5.7.13 Expenditures designated "sundry" will not exceed $5 per day. 20.60.5.7.14 Cash advances may be requested but must be accounted for within two weeks after completion of the journey. Failure to comply will result in the suspension of future cash advances. 20.60.5.7.15 Original receipts (no photocopies) must be attached to the claim form. 20.60.5.7.16 Reimbursement for expenses will be forwarded following receipt of a report from the meeting, within 30 days. 20.60.5.8 Selection Criteria to Determine Canadian Interuniversity Sport Representative teams to International Competitions (Non-FISU Events) In the event invitations to non-FISU sanctioned sport opportunities are received, the following steps will be taken: 20.60.5.8.1 The relevant National Sport Organization and CIS Coaches Association (if applicable) will be informed of the opportunity. In the absence of a recognized coordinating body, the opportunity will be distributed to member institutions. 20.60.5.8.2 In the event that more than the allotted quota of teams or team members show interest in attending, the relevant National Sport Organization or Coaches Association (if applicable) shall determine the participants through a selection process. In the absence of a recognized coordinating body, the relevant Regional Association shall assume selection responsibility. 20.60.5.8.3 The participating team(s) shall be held responsible for all financial implications, including any guarantees and subsidies. 20.60.5.8.4 The participating team(s) shall adhere to all Canadian Interuniversity Sport regulations regarding eligibility, code of conduct, etc. 20.60.5.8.5 The participating team(s) shall be responsible for all medical and accident insurance for the participating team(s). 20.60.5.8.6 Domestic contracts or Regional Association schedules shall not be jeopardized by the international event in question. 20.60.6 FISU ELIGIBILITY RULES FOR ATHLETES All competitors must satisfy the following conditions: 20.60.6.1 Be a Canadian citizen. *Citizenship must be authorized by a valid Canadian passport. 20.60.6.2 Be at least 17 and less than 28 years of age as of January 1st in the year of the event. For the sport of Basketball be at least 17 and less than 25 years of age as of January 1st in the year of the event. 20.60.6.3 Be an amateur as intended by the International Olympic Committee and the appropriate International Sports Federation. 20.60.6.4 Be a student who is officially registered for and pursuing a full-time course of study at a post-secondary institution. Ex. Winter Universiade full-time in either the SeptemberDecember or the January-April semester Summer Universiade full-time in the semester either preceding, at the time of, or following the Universiade World University Championships full-time in the semester preceding, at the time of or in the semester following the championship 20.60.6.4.1 Full-time status must be authorized by a document from the registrar of the institution. For International events, full-time status will be considered a minimum of three (3) courses (9 credit hours or equivalent) in the term they are using towards eligibility. 20.60.6.4.2 Post-secondary institutions include community colleges, professional schools, technical schools, C.E.G.E.P., and universities, in Canada or outside of Canada. or 20.60.6.5 Be a former student who has graduated from a post-secondary as a student in good standing, in the calendar year preceding the year of the event. 20.60.6.5.1 Graduation must be authorized by a document from the registrar of the institution. 20.60.7 UNIVERSIADE - CANADIAN TEAM SELECTION PROCEDURES 20.60.7.2 Athletes, Coaches, Managers, Officials selection procedure 20.60.7.2.1 The general policy is ratified by the Canadian Interuniversity Sport International Committee. 20.60.7.2.2 CIS shall meet with each NSO participating in the Games, six (6) months to one (1) year in advance, to determine application of the policy to their respective sport. A letter of agreement will be signed between Canadian Interuniversity Sport and the NSO. A report will be circulated to the International Committee. 20.60.7.2.3 Eligibility forms shall be distributed to all potential athletes three to six (3 6) months in advance, for return to the CIS Office for review. NSOs are notified by the CIS staff member responsible for International Programs of any potential athletes who do not meet the eligibility requirements. NOTE: Individual meetings will occur between the National Sport Organizations participating in the Games and Canadian Interuniversity Sport. 20.60.7.2.4 All teams members are required to pay a CIS participation fee which includes a $100CAN (CIS affiliated participants) or $200CAN (non-CIS affiliated participants) Canadian Interuniversity Sport fee, $20US FISU fee, a uniform fee (on a cost recovery basis), as well as all other entry fees. In addition, Winter Universiade team members will also have a medical services fee. 20.60.7.2.5 A non-participating coach or team leader who will represent Canadian Interuniversity Sport must accompany all teams participating in FISU events. In the event a coach or team leader is available, but cannot generate the necessary funding, it is acceptable to include these expenses in the athlete fees. 20.60.7.3 Mission Staff Selection Procedure 20.60.7.3.1 Positions available shall be advertised throughout Canadian Interuniversity Sport membership approximately 18 months prior to the Games. 20.60.7.3.2 Chef(s) de Mission, and Mission Manager(s) (where applicable) applications shall be received and reviewed by a sub-committee of the International Committee. The sub-committee will recommend a slate to the International Committee, for submission to the CIS Board of Directors for their approval. 20.60.7.3.3 If additional mission staff is required, applicants are solicited from Canadian Interuniversity Sport membership to be reviewed by the Mission Staff for ratification by the Canadian Interuniversity Sport International Committee. 20.60.7.3.4 Sport Canada may place one representative on the Mission (Summer Universiade only). 20.60.7.3.5 Mission staff for the Winter Universiade may be required to pay their airfare to attend the event. 20.60.7.4 Medical Staff Selection Procedure 20.60.7.4.1 Nominations are solicited from the NSO's and the professional membership of the Medical Expert Group. 20.60.7.4.2 Preference is given to medical personnel associated with Canadian Interuniversity Sport member institutions who meet the minimum requirements. 20.60.7.4.3 A Committee of the Medical Expert Group, including the Canadian Interuniversity Sport staff member responsible for International Programs Services, reviews the applications and submits a final list to the Canadian Interuniversity Sport International Committee for ratification. 20.60.7.4.4 Medical staff for the Winter Universiade may be required to pay their airfare to attend the event. 20.60.8 UNIVERSIADE - MISSION STAFF 20.60.8.1 Membership 20.60.8.1.1 Summer Universiade Chef de Mission (from Canadian Interuniversity Sport) 2 Canadian Interuniversity Sport staff member(s) responsible for International Programs Services 4 Mission Managers (from Canadian Interuniversity Sport) - Administration, Technical, Sports Information, Operations 1 Sport Canada Representative Sports Information Officers (as required, from Canadian Interuniversity Sport) Chief Medical Officer Chief Therapist Clinic Coordinator Doctors and Therapists (10-12 as required) Team Photographer (as required) Interpreter (as required) 20.60.8.1.2 Winter Universiade Chef de Mission (from Canadian Interuniversity Sport) 2 Canadian Interuniversity Sport staff member(s) responsible for International Programs Sport Information Manager (as required, from Canadian Interuniversity Sport) 1 Sport Canada Representative (as required and funded by Sport Canada) Chief Medical Officer Chief Therapist Doctor and Therapists (2-3 as required) 20.60.8.2 Responsibilities 20.60.8.2.1 To implement policies and procedures as established by the Canadian Interuniversity Sport International Committee and Board of Directors. 20.60.8.2.2 To coordinate Canada's participation in the Universiade which includes, administration, operations, sports information, medical support, and technical support. 20.60.8.2.3 To coordinate and determine the planning schedule in conjunction with the International Committee, which includes meeting dates, deadlines for entries, departures etc. 20.60.8.2.4 To determine requirements for sport information officers, team photographer and medical personnel for the Canadian delegation and make recommendations to the Canadian Interuniversity Sport International Committee. 20.60.8.2.5 To liaise with FISU and the Host Organizing Committee of the Universiade. 20.60.8.2.6 To liaise with the International Committee with regards to the development of Games specific policies and protocols. 20.60.8.2.7 To make policy recommendations regarding international matters to the Canadian Interuniversity Sport International Committee for briefing of the Canadian representatives on FISU commissions. 20.60.8.2.8 To provide regular communication regarding Games activities and plans to the CIS International Committee and CIS Membership. 20.60.8.3 Selection Criteria for Chef de Mission and Mission Managers 20.60.8.3.1 Candidates for the positions of Chef and Mission Managers for the Canadian teams in both the Winter and Summer Universiade must have the endorsement of their university, and shall possess the best combination of the following: a) hold a senior position in university athletics, physical education, or other university department b) demonstrated administrative and leadership capability c) experience on Games Missions or similar international events d) knowledge of international sport structures, policies, protocol e) ability to work in both official languages f) ability to deal with large numbers of coaches and athletes g) availability for the duration of the Universiade and all planning meetings prior to the Universiade 20.60.8.3.2 Candidates abilities shall also be assessed in relation to other members of the Mission Staff, to achieve a balance and blend of all abilities and talents. 20.60.8.3.3 The positions of Chef and Mission Managers are considered voluntary, there is no salary nor honorarium. Expenses, however, for participation as a member of the Mission may be covered by Canadian Interuniversity Sport with Sport Canada assistance. Administrative support for the entire Mission is provided by the Canadian Interuniversity Sport International Programs Office. 20.60.9 WORLD UNIVERSITY CHAMPIONSHIPS - CANADIAN TEAM SELECTION PROCEDURES World University Championships are held in even years. Please refer to section 20.60.4.3 for a complete list of sports. 20.60.9.1 Athletes, Coaches, Managers, Officials selection procedure 20.60.9.1.1 The general policy is ratified by the CIS International Committee. 20.60.9.1.2 CIS shall meet with each NSO participating in a world championship, six (6) months to one (1) year in advance, to determine application of the policy to their respective sport. A letter of agreement will be signed between CIS and the NSO. A report will be circulated to the International Committee. If the NSO declines, then CIS members have the option to undertake alternative possibilities with the approval of the CIS International Committee and Board of Directors. 20.60.9.1.3 In a sport where there is a recognized Canadian Interuniversity Sport Coaches Association, every effort will be made to ensure the NSO and the coaches association work in partnership to select a team. 20.60.9.1.4 Eligibility forms shall be distributed to all potential athletes three to six months in advance. They are to be signed first by their institutions Director of Athletics or equivalent, followed by the institutions registrar for return to the CIS Office for review. Monitoring eligibility is the responsibility of the athletic department. NSO's or the coordinating body are notified by the Canadian Interuniversity Sport staff member responsible for International Programs Services of any potential athletes who do not meet the eligibility requirements. 20.60.9.1.5 The events are completely self-funded. All teams members are required to pay a CIS participation fee, which includes a $100CAN (CIS affiliated participants) or $200CAN (non-CIS affiliated participants) Canadian Interuniversity Sport fee, $20US FISU fee, and a uniform fee (on a cost recovery basis). In addition, Winter Universiade team members will also have a medical services fee. All other teams costs will be estimated on a cost recovery basis. 20.60.9.1.6 A non-participating coach or team leader who will represent Canadian Interuniversity Sport must accompany all teams participating in FISU events. In the event a coach or team leader is available, but cannot generate the necessary funding, it is acceptable to include these expenses in the athlete fees. 20.60.9.1.7 In the event the Championship requires teams to provide an International official(s), all costs for the official or the equivalent FISU penalty fee is the responsibility of the participating team. 20.60.9.1.8 In some instances, Canadian Interuniversity Sport may provide a Head of Delegation from the staff of International Programs Services. Priority will be given to recognized sports of Canadian Interuniversity Sport, or those sports that enhance the International Strategy. Policies and Procedures 20 Programs Policy Number: 20.70 Name: Financial Obligations of Bidding Committees and Hosts of Canadian Interuniversity Sport Properties Origin: Finance Committee Approved: January 2002 Approval Process Board of Directors Revision Date(s) June 2002, November 2003, June 2005, June 2007, June 2008 20.70.1 GENERAL 20.70.1.1 The CIS Board of Directors shall determine the fee(s) related to hosting events over which Canadian Interuniversity Sport has jurisdiction. These fees include, but are not limited to, application fees, bidding fees, hosting fees and default fees. 20.70.2 INTERNATIONAL 20.70.2.1 Application Fee 20.70.2.1.1 General The Application fee is payable by the bidding committee at the time it submits the bid to Canadian Interuniversity Sport. 20.70.2.1.2 World University Championships 20.70.2.1.2.1 $1000 (non-refundable). 20.70.2.1.2.2 The actual expenses of the Canadian Interuniversity Sport Selection Committee members incurred during their fulfillment of the obligations related to bid approval. 20.70.2.1.3 Universiades 20.70.2.1.3.1 $7500 (non-refundable). 20.70.2.1.3.2 The actual expenses of CIS staff/Board/Committee members incurred during their fulfillment of the obligations related to the bid, up until the attribution of the Championship by FISU. 20.70.2.2 Bid Fee 20.70.2.2.1 General The Bid Fee is payable by the bidding committee upon acceptance of the bid by Canadian Interuniversity Sport, and is payable regardless of whether FISU awards the bid to the bidding committee. The Bid Fee will offset Canadian Interuniversity Sport financial and human resources committed to the Bid Committee from the time of application, up until the acceptance or rejection of the Bid by FISU. 20.70.2.2.2 World University Championships 20.70.2.2.2.1 $1000 (non-refundable). 20.70.2.2.2.2 The actual expenses of one appointed Canadian Interuniversity Sport representative, incurred during their fulfillment of the obligations related to the bid, up until the attribution of the Championship by FISU. 20.70.2.2.3 Universiades 20.70.2.2.3.1 $10,000 (non-refundable). 20.70.2.2.3.2 The actual expenses of CIS staff/Board/Committee members incurred during their fulfillment of the obligations related to the bid, up until the attribution of the Championship by FISU. 20.70.2.3 Hosting Fee 20.70.2.3.1 General The Hosting Fee is payable by the bidding/organizing committee once the bid has been accepted by FISU. The Hosting Fee will offset Canadian Interuniversity Sport financial and human resources committed to the Organizing Committee from the date the Games are attributed by FISU until the same date the year after the event. 20.70.2.3.2 World University Championships 20.70.2.3.2.1 $5,000 20.70.2.3.2.2 The actual expenses of one appointed CIS representative, incurred during their fulfillment of the obligations related to the Championship. 20.70.2.3.3 Universiades 20.70.2.3.3.1 An amount of money each year beginning with $25,000 and increasing by 3% every year, from the date the Games are attributed by FISU until the same date the year after the event (A payment schedule will be determined with the OC following CISs acceptance of the bid). 20.70.2.3.3.2 The OC agrees to reduce Canadian team Fees, as determined by FISU, by 50%, and the equivalent cash amount will be provided to Canadian Interuniversity Sport as well as a rights fee of $100,000. These fees would assist with the costs of Canadian Interuniversity Sport student athletes attending the event. 20.70.2.3.3.3 25% of the annual yield of the Games legacy fund according to the multi-party agreement. 20.70.2.3.3.4 The actual expenses of three (3) appointed CIS representatives, incurred during their fulfillment of the obligations related to the Games. These members will be appointed by CIS in agreement with the OC and must not represent a conflict of interest. 20.70.3 DOMESTIC 20.70.3.1 Application Fee 20.70.3.2 Bidding Fee 20.70.3.3 Hosting Fee(Guarantee) 20.70.3.3.1 General Guarantee amounts are listed in Policy 20.70.3.3.2. The following factors were taken into consideration when determining these guarantee levels a) The value of the National Championship on the market. b A portion of the guarantees collected will be used to assist Members with travel costs to National Championships c) Guarantee levels should allow championship hosting to be accessible to Members across the country. 20.70.3.3.2 National Championships 20.70.3.3.2.1 W. Rugby $2,000 20.70.3.3.2.2 M. Soccer 5,000 20.70.3.3.2.3 W. Soccer 5,000 20.70.3.3.2.4 Cross Country 2,000 20.70.3.3.2.5 Football 45,000 20.70.3.3.2.6 Swimming 5,000 20.70.3.3.2.7 Wrestling 2,000 20.70.3.3.2.8 W. Ice Hockey 7,000 20.70.3.3.2.9 W. Basketball 10,000 20.70.3.3.2.910 M. Ice Hockey 65,000 20.70.3.3.2.101 Field Hockey 2,0001,250 20.70.3.3.2.1211 W. Volleyball 20,000 20.70.3.3.2.132 M. Volleyball 20,000 20.70.3.3.2.134 Track 5,000 20.70.3.3.2.145 M. Basketball 130,000 20.70.3.3.3 Semi-Finals 20.70.3.3.3.1 Football Bowls 15,000 each 20.70.3.4 Default Fee 20.70.3.4.1 General A default fee will be assessed in the case of a National Championship Host being unable to host a National Championship after the bid has been awarded and the contract has been signed. The default fee will be used to lessen the resulting financial impact on the Travel Pool, as well as to cover the costs of soliciting a replacement host for a National Championship. 20.70.3.4.2 Procedure The host in default will be obligated to pay the following amount: 20.70.3.4.2.1 Default between two and three years of hosting the National Championship: 10 % of guarantee. 20.70.3.4.2.2 Default within one and two years of hosting the National Championships: 25% of guarantee. 20.70.3.4.2.3 Default within 0-1 year of hosting the National Championship: 50% of the guarantee. 20.70.3.4.2.4 The amounts are maximums and the default fee may be less depending on the level of guarantees offered by a replacement host, if any. A defaulting host would only be assessed a default fee which, added to the replacement hosts guarantee offer, equaled the original guarantee amount. Example: If a Member agrees to a guarantee of $130,000, and defaults during 0-1 years before the event, according to the formula, they would be required to pay CIS $65,000. However, if a replacement host offers $100,000, then the defaulting host would have to pay only $30,000 in order to restore the guarantee to the original $130,000. 20.70.3.4.3 Exceptions The default fee would not be assessed if: a) The Member could not host due to extenuating circumstances (i.e. facility problems, environmental catastrophes). The CIS Board of Directors will decide whether the reason qualifies as extenuating circumstances. b) If the National Championship was re-assigned to a different host at full guarantee level, or another member offered to host at the full guarantee level. Policies and Procedures 20 Programs Policy Number: 20.80 Name: Canadian Interuniversity Sport Playing Regulations Origin: Sport Committee Approved: June 2002 Approval Process: Board of Directors Revision Date(s): June 2004, June 2007 20.80.1 CANADIAN INTERUNIVERSITY SPORT PLAYING REGULATIONS The CIS Playing Regulations are updated, published and duly circulated on an annual basis. All proposed changes to sport specific Playing Regulations must initially be reviewed by the appropriate CIS Coaches Association who will forward the proposed change to the Canadian Interuniversity Sport Office via Coaches Association meeting minutes. Motions will be forwarded to all participating institutions on a sport specific vote sheet. All motions that pass on the vote sheet shall be reviewed by the Sport Committee prior to amending the Playing Regulations. 20.80.2 NOTWITHSTANDING POLICY Notwithstanding the rules contained in the Playing Regulations, there may arise from time to time exceptional circumstances that justify modifying a rule or regulation for a single event or championship. Exceptional circumstances is defined as a single or series of events, beyond the control of the individual(s) in question, which affect the ability of the individual(s)/institution to abide by the rule or regulation. The modification of a Canadian Interuniversity Sport rule or playing regulation shall only be effective if: (a) The member requesting consideration of the notwithstanding clause submits in writing to the Canadian Interuniversity Sport Manager of Events and Programs (if unavailable, the Chief Executive Officer) the exceptional circumstances that justify modifying a rule or regulation for the event or championship in question; (b) The CIS Manager of Events and Programs (if unavailable, the Chief Executive Officer), the Vice-President Programs (or, due to conflict of interest or unavailability, his or her designate) and the President of the Coaches Association (or, due to conflict of interest or unavailability, his or her designate) meet via conference call and determine in the exercise of their discretion, that exceptional circumstances, in fact, exist and that the exceptional circumstance warrants polling all participating institutions; (c) A minimum of of the participating institutions at the event in question (1 per institution) agree with the proposed modification. The modification and variance shall apply only for the championship in question, and shall be final and binding. 20.80.3 NON-COMPLIANCE POLICY 20.80.3.1 General CIS does not wish to prevent duly qualified student-athletes or Members from participating at CIS championships once they are at the national championship site. The non-compliance policy addresses student-athletes and/or Members who are in contravention of a published CIS playing regulation, the contravention of which does not place student-athletes at risk, or does not inhibit the delivery of the competition. For example, a lack of safety equipment would not be exempt from compliance, as it would put the student-athlete at risk. A student-athlete with no jersey number would not be exempt, as it would inhibit the officials ability to perform their duties. 20.80.3.2 Sanctions When a student-athlete and/or Member is found in contravention of a playing regulation or championship policy, the contravention of which does not place student-athletes at risk, or does not inhibit the delivery of the competition, the following penalties may be imposed to the Member in question: a) First offense: (i) A fine equivalent to the costs which would have been incurred by the institution to ensure compliance, in any case, no less than $1,000. (ii) On probation for two years (sport specific). b) Second offense: (i) A fine equivalent to the costs which would have been incurred by the institution to ensure compliance, in any case, no less than $5,000. (ii) The matter will be forwarded to the Discipline Committee for review. Note: The above is a cumulative process. 20.80.4 Championship Schedule Modification due to Television Broadcast Times In the event there is a request to vary the start time of a game that is being broadcast on TV from the schedule published in the CIS policies/procedures, the Manager, Events & Programs shall convene a conference call with the VP Sport, the championship host, the coaches association president and the VP Marketing prior to changing the schedule. The purpose of the conference call shall be to review if changes can be made to the championship schedule, pending the hosts advertising plan, in order to ensure an environment which will allow student-athletes to compete at their optimum levels (i.e.: recovery times). 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