ࡱ> 3 Fbjbj {{?l)))Xr*4*Iv+v+.,.,.,---GIIIIIIIIIIIII$J LmI--"---mIT7.,.,IT7T7T7-8.,.,GIT7-GIT7T7<@V{H@H.,j+ >v&r!)0H HtI0IH TM2TMHT7 Policies and Procedures 10 Membership Policy Number: 10.10 Name: Membership Origin: Finance & Administration Services Approved: June 2002 Approval Process: Board of Directors Revision Date(s): June 2002, June 2003, April 2009, June 2009 10.10.1 APPLICATION AND PROBATIONARY STATUS 10.10.1.1 Prospective new Members must submit their membership application documentation and $1,000 non-refundable application fee to CIS by December 31st (See 10.10.3 for Application Form). 10.10.1.2 Following receipt and review of the application, a site visitation of prospective Members will occur between January and May. Prospective Members are responsible for the associated costs for a site visit by a CIS board and staff member. 10.10.1.3 Following the site visit, a recommendation to approve, defer, or reject the application shall be prepared for the membership by the CIS Board. 10.10.1.4 The membership application will be considered at the CIS AGM in June, and must receive two-thirds majority of the votes cast. 10.10.1.5 Once accepted as a Member, a five thousand dollar ($5,000) entrance fee is to be paid to CIS. Membership is on a probationary basis for a period of time equivalent to the probationary period in the Regional Association to which the probationary member belongs or for a two year period, whichever is longer. This period will be used to confirm that the institution demonstrates the commitment to athletics that is required for new Members, and that the institution conforms with the values and ethics of CIS. If a CIS member is on probation or put on probation in the Regional Association they belong to, the CIS will respect that membership status and follow suit, so that the CIS membership status is in lock-step with the RA member status. Probationary members cannot vote on CIS matters. Probationary members cannot hold office or bid to host a CIS Championship. 10.10.1.10 The CIS Board will review the probationary membership following the one-year anniversary mark and provide feedback to the new member. 10.10.1.11 At the two year anniversary the CIS Board may submit a motion to the CIS membership recommending that the probationary status be lifted, extended or that membership be terminated. This motion must be passed by two-thirds of the votes cast at the AGM. 10.10.2 CONDITIONS OF MEMBERSHIP The institution applying to become a CIS Member must meet the following conditions and provide the following information: 10.10.2.1 Applicants must be a Member of a CIS Regional Association, and the application for CIS Membership must be endorsed in writing by the Regional Association. 10.10.2.2 A letter from the institutions President indicating that the institution supports the application and understands the requirements and commitment to athletics and academics associated with Membership in CIS. 10.10.2.3 Written documentation of the following processes and forms: 10.10.2.3.1 Tracking the academic performances of student-athletes. 10.10.2.3.2 Monitoring eligibility of student-athletes. 10.10.2.3.3 Monitoring and administering financial assistance to student-athletes. 10.10.2.3.4 Proposed budget for Athletic Financial Awards including sources and terms and conditions. 10.10.2.3.5 Code of conduct that would apply to coaches and student-athletes. (This could be in the form of an institutions overall policy, a union collective agreement, an Athletics Department Code, or other related coverage). 10.10.2.3.6 Event management policy and procedures. 10.10.2.3.7 Marketing plan. 10.10.2.3.8 A complete budget detailing all sources of revenues and proposed expenditures for the program. 10.10.2.4 Must declare at least one male and one female CIS sport. 10.10.2.5 Demonstrated competitiveness with CIS opponents (provide records against such opponents), and/or a plan to become competitive within a six (6) year window. 10.10.2.6 Demonstrated campus and community support for the athletic program (e.g. event attendance figures, media support, sponsorship support, etc.). 10.10.2.7 Demonstrated evidence of a commitment towards gender equity (e.g. budgets, coaching salaries, financial aid to student-athletes, current equity policy, etc.). 10.10.2.8 Demonstrated evidence of commitment towards paid professional personnel (certified coaches, administrators, marketing, event managers, sports information, athletic therapists, etc.). 10.10.2.9 Demonstrated capability in sport information management and communication. 10.10.2.10 Demonstrated availability of qualified technical officials. Demonstrated availability of suitable facilities to host CIS events (technically sound, safe, well-lit, suitable spectator seating). CIS members are not permitted to play in the NCAA in sports that are offered by CIS. (Note: this refers to membership and not to exhibition or non-conference play between CIS and NCAA teams). Effective September 2011, CIS members are not permitted to play in the NAIA in sports that are offered by CIS, unless they also compete in that sport within CIS. (Note: this refers to membership and not to exhibition or non-conference play between CIS and NAIA teams). 10.10.3 Application for status as a Member of CIS. Name of University Address Phone # Fax # Web Site Address Director of Athletics Phone Number E-mail Please list the CIS sports offered at your institution, specify mens or womens sport. Director of Athletics Signature ____________________________________ Date Please attach all documents, plans, forms and letters as required, attach a cheque for $1,000 (one thousand) and remit to the address below by December 31. CIS/SIC N205-801 King Edward Ave. Ottawa ON K1N 5N4 ATT: CEO Policies and Procedures 10 Membership Policy Number: 10.20 Name: Membership: Declaration Origin: Finance & Administration Services Approved: June 2002 Approval Process: Board of Directors Revision Date(s): June 2002, September, 2002, November, 2002 _________________________________________________________________ 10.20.1 DECLARATION OF PARTICIPATION 10.20.1.1 Format Each Member must submit to the Canadian Interuniversity Sport Declaration of Participation form (10.20.2) to affirm the Members commitment to proceed to National Championship playoffs in each sport that the Member participates. 10.20.1.2 Timelines Declaration of Participation forms are due at the CIS Office by July 15th. 10.20.1.3 Changes 10.20.1.3.1 Change fee After July 31st a change fee of $100 will be assessed for each addition/deletion of a sport. 10.20.1.3.2 Deadline for Additions/Deletions of sports Football (M), Soccer (M&F), Field Hockey (F), Cross Country (M&F), Rugby (F) October 1 Basketball (M&F), Ice Hockey (M&F), Volleyball (M&F) November 1 Swimming (M&F), Wrestling (M&F) December 1 Indoor Track and Field (M&F) January 21 10.20.2 DECLARATION OF PARTICIPATION Please declare prior to July 15 your university's commitment to participate in a CIS National Championship and any/all qualifying events leading to the Championship in the following sports for the upcoming season. Please check:  Please return this memorandum by fax or e-mail with your declaration checked off beside each sport and authenticated by the Director of Athletics by July 15th. The deadlines for additions/deletions of CIS activities are as follows: Football (M), Soccer (M&F), Field Hockey (F), Cross Country (M&F), Rugby (F October 1 Basketball (M&F), Ice Hockey (M&F), Volleyball (M&F) November 1 Swimming (M&F), Wrestling (M&F) December 1 Indoor Track and Field (M&F) January 21 After July 31st a change fee of $100 will be assessed for each addition/deletion of a sport. Thank you for your attention to this matter. Veuillez nous confirmer avant le 15 juillet que votre universit s'engage participer aux championnats nationaux de SIC ainsi qu'aux preuves de qualification les prcdant dans les disciplines suivantes pour la saison . Veuillez cocher: Vouz pouvez nous faire parvenir par tlcopieur ou e-mail, cette note de service avec votre dclaration de participation et votre signature en tant que Directeur des sports avant le 15 juillet. Lavis de participation ou de retrait dun sport doit tre signifi au plus tarddurant lanne de comptition : football (h), soccer (h et f), hockey sur gazon (f), cross-country (h et f) et rugby (f) Le 1ier octobre basketball (h et f), hockey sur glace (h et f) et volleyball (h et f) Le 1ier novembre natation (h et f) et lutte (h et f) Le 1ier dcembre athltisme en salle (h et f) Le 21 janvier Tout changement apport aprs le 31 juillet doit toutefois tre accompagn du paiement dun frais supplmentaire de 100 $. Je vous remercie d'avance de l'attention que vous porterez cette question Director of Athletics / Directeur des sports: ____________________________________________ University / Universit: _______________________________________ Date:_____________________ Policies and Procedures 10 Membership Policy Number: 10.30 Name: Membership: Fees Origin: Board of Directors Approved: June 2002 Approval Process: General Assembly Revision Date(s): Annually ____________________________________________________________________________________ 10.30.1 MEMBER FEES Each Canadian Interuniversity Sport Member is required to pay a Basic Fee, and, for each sport recognized by Canadian Interuniversity Sport in which the Member participates (i.e. each sport listed on the Members Declaration of Participation form), a Sport Participation Fee, a Travel Pool Fee and a Coaches Association Fee. 10.30.1.1 Basic Fee 2009-10 $2,000 per Member, 2010-2011: $2,100. 10.30.1.2 Sport Specific Participation Fee The Sport Specific Participation Fee is calculated by dividing Canadian Interuniversity Sports total costs specific to a sport/championship by the number of Canadian Interuniversity Sport Members participating in that sport. A Member who has declared participation in a sport must pay the Sport Specific Participation Fee for that sport. Sport Specific Participation Fees for 2009-2010 are as follows: Basketball (M) $494 Basketball (W) $494 Cross Country (M) $208 Cross Country (W) $208 Field Hockey $511 Football $1,256 Ice Hockey (M) $587 Ice Hockey (W) $572 Rugby (W) $587 Soccer (M) $421 Soccer (W) $420 Swimming (M) $206 Swimming (W) $206 Track & Field (M) $336 Track & Field (W) $336 Volleyball (M) $608 Volleyball (W) $499 Wrestling (M) $307 Wrestling (W) $307 10.30.1.3 Travel Pool Fee The Travel Pool Fee is calculated by dividing 10% of the worst case scenario travel costs to the National Championship in a sport, by the number of Canadian Interuniversity Sport Members participating in that sport. A Member who has declared participation in a sport must pay the Travel Pool Fee for that sport. Travel Pool Fees for 2009-2010 are: Basketball (M) $137 Basketball (W) $137 Cross Country (M) $141 Cross Country (W) $133 Field Hockey $0 Football $415 Ice Hockey (M) $206 Ice Hockey (W) $241 Rugby (W) $365 Soccer (M) $215 Soccer (W) $196 Swimming (M) $299 Swimming (W) $299 Track & Field (M) $493 Track & Field (W) $474 Volleyball (M) $210 Volleyball (W) $159 Wrestling (M) $0 Wrestling (W) $0 10.30.1.4 Coaches Association Fees Each Coaches Association may charge fees not exceeding $100.00 per Member. A Member who has declared participation in a sport must pay the Coaches Association Fee for that sport. Coaches Association Fees for 2009-10 are as follows: Basketball (M) $100 Basketball (W) $100 Cross Country $100 Field Hockey $75 Football $100 Ice Hockey (M) $100 Ice Hockey (W) $100 Rugby (W) $100 Soccer (M) $100 Soccer (W) $75 Swimming $50 Track & Field $100 Volleyball (M) $100 Volleyball (W) $100 Wrestling $50 10.30.2 TIMELINES Member Fees will be invoiced annually by July 31st and payment in full is due at the Canadian Interuniversity Sport Office by September 30th. Policies and Procedures 10 Membership Policy Number: 10.40 Name: Regional Associations Origin: Board of Directors Approved: June 2002 Approval Process: General Assembly Revision Date(s): 10.40.1 DEFINITIONS 10.40.1.1 Regional Association Regional Associations are regional interuniversity athletic associations, located within Canada which have been granted the status of CIS Regional Associations in accordance with CIS Policies and Procedures. One role of the Regional Association is to provide representatives to the Board and Committees of Canadian Interuniversity Sport for the Governance of Canadian Interuniversity Sport. Regional Associations will have a minimum of eight (8) CIS Members. A Regional Association may organize its participants into one or more Sport Conferences. Regional Associations will determine the structure of each Sport Conference. A Sport Conference will normally have at least four members and may be comprised of one or more Divisions. Regional Associations shall ensure that their constitutions, By-laws, rules, regulations and activities are consistent with the Constitution, By-laws, rules and regulations of CIS. 10.40.1.2 New Regional Associations A New Regional Association is a union of post-secondary degree-granting institutions of learning which have left an existing Canadian Interuniversity Sport Regional Association(s) and have formed a new regional interuniversity athletic association that increases the number of regional interuniversity athletic associations in Canada. A New Regional Association must provide one years notice before applying for status as a Canadian Interuniversity Sport Regional Association to allow Canadian Interuniversity Sport to prepare for its full integration into Canadian Interuniversity Sport Championship formats. A New Regional Association must complete a one year "phase in" period after being granted the status of Canadian Interuniversity Sport Regional Association, before it is eligible to assume seats on those Committees which are constituted by Canadian Interuniversity Sport Regional Association representation. Representation on the Canadian Interuniversity Sport Board of Directors would follow immediately upon status being granted. 10.40.2 Application for status as a Regional Association 10.40.2.1 Format A new regional interuniversity athletic association must provide notice and application in writing to the President of Canadian Interuniversity Sport. The application shall be considered by the General Assembly of CIS. 10.40.2.2 Timelines Notice must be provided one year in advance of application for status as a Canadian Interuniversity Sport Regional Association to allow Canadian Interuniversity Sport to prepare for its full integration into Canadian Interuniversity Sport Championship formats. Application must be received at the Canadian Interuniversity Sport office after Regional Association Meetings, prior to the Canadian Interuniversity Sport meetings of the General Assembly at which the application is to be considered. 10.40.2.3 Conditions Upon being granted status as a Regional Association, each Member in the Regional Association must: a) pay to CIS a non-refundable Initiation Fee of $2,500. b) complete a one year "phase in" period after being granted the status of CIS Regional Association before it is eligible to assume seats on those Committees which are constituted by Canadian Interuniversity Sport Regional Association representation. Representation on the Board of Directors would follow immediately upon status being granted. 10.40.3 Withdrawal of Membership 10.40.3.1 Member institutions in a Regional Association which is withdrawing from a sport or sports in Canadian Interuniversity Sport competition will be required, as a condition of Membership, to file at an Annual General Meeting at least one full year's notice of intent. Failure to comply will result in the assessment of the Member institution concerned, on a pro-rated basis, of all fees and expenses identified as being that Regional Association's share of the expenditures of those National Championships in which they were expected to participate and, in fact, did not do so. 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