ࡱ>  3 bjbj (Z{{UFlBBB8$C$HCDDD.DDDEGlG8||||-|a $ p-7HEE7H7H-VDDBVVV7H^DD|V7H|VV_RyF|DD 0x#F ;BHzF|DX0{>M F|VBY-LAW No. 1 The following shall be the By-laws relating generally to the transaction of the business and affairs of: CANADIAN INTERUNIVERSITY SPORT SPORT INTERUNIVERSITAIRE CANADIEN (hereinafter referred to as Canadian Interuniversity Sport) ARTICLE 1 - INTERPRETATION 1.1 In this By-Law, unless the context otherwise specifies or requires: 1.1.2 Act means the Canada Corporations Act, R.S.C. 1970, chap. cC-32 as from time to time amended and every statute that may be substituted therefore and, in the case of such substitution, any references in the By-laws Canadian Interuniversity Sport to provisions of the Act shall be read as references to the substituted provisions therefore in the new statute or statutes; 1.1.3 By-laws mean any By-law of Canadian Interuniversity Sport from time to time in force and effect; 1.1.4 Letters Patent mean the Letters Patent and any supplementary letters patent of Canadian Interuniversity Sport; and 1.1.5 Regional Associations are regional interuniversity athletic associations, located within Canada which have been granted the status of Canadian Interuniversity Sport Regional Associations in accordance with these By-laws. One role of the Regional Association is to provide representatives to the Board and Committees of Canadian Interuniversity Sport for the Governance of Canadian Interuniversity Sport. Regional Associations will have a minimum of eight (8) Canadian Interuniversity Sport Members. A Regional Association may organize its participants into one or more Sport Conferences. Regional Associations will determine the structure of each Sport Conference. A Sport Conference will normally have at least four members and may be comprised of one or more Divisions. Regional Associations shall ensure that their constitutions, By-laws, rules, regulations and activities are consistent with the Constitution, By-laws, rules and regulations of Canadian Interuniversity Sport. 1.1.6 A New Regional Association is a union of post-secondary degree-granting institutions of learning which have left an existing Canadian Interuniversity Sport Regional Association(s) and have formed a new regional interuniversity athletic association that increases the number of regional interuniversity athletic associations in Canada. A New Regional Association must provide one years notice before applying for status as a Canadian Interuniversity Sport Regional Association to allow Canadian Interuniversity Sport to prepare for its full integration into Canadian Interuniversity Sport Championship formats. A New Regional Association must complete a one year "phase in" period after being granted the status of Canadian Interuniversity Sport Regional Association, before it is eligible to assume seats on those Committees which are constituted by Canadian Interuniversity Sport Regional Association representation. Representation on the Canadian Interuniversity Sport Board of Directors would follow immediately upon status being granted. 1.1.7 Regulations mean the regulations made under the Act from time to time amended and every regulation that may be substituted therefore and, in the case of such substitution, any references in the By-laws of Canadian Interuniversity Sport to provisions of the regulations shall be read as references to the substituted provisions therefore in the new regulations. 1.1.8 Interpretation. This By-law shall be, unless the context otherwise requires, construed and interpreted in accordance with the following: a) all terms contained herein and defined in the Act or the Regulation shall have the meanings given to such terms in the Act or such Regulations; b) words importing the singular number only shall include the plural and vice versa; and the word person shall include individuals, syndicated, trusts and any number or aggregate of persons; and c) the heading used in the By-laws are inserted for reference purposes only and are not to be considered or taken into account in construing the terms or provision thereof or to be deemed in any way to clarify, modify or explain the effect of any such terms or provisions. d) Any provision in the By-laws of Canadian Interuniversity Sport or in any rule, regulation, procedure or policy passed pursuant to the By-laws of Canadian Interuniversity Sport, and any provision in the Policies and Procedures of Canadian Interuniversity Sport shall be interpreted in accordance with the laws of the Province of Ontario. 1.2 Head Office Head Office. The head office of Canadian Interuniversity Sport shall be in the City of Ottawa, in the Province of Ontario at which place business of Canadian Interuniversity Sport may from time to time be carried on. Canadian Interuniversity Sport may by resolution establish such other offices at other locations within Canada as it deems necessary. (hereinafter referred to as the Canadian Interuniversity Sport Office. 1.3 Seal Seal. The Seal, an impression of which is stamped in the margin hereof, shall be the seal of Canadian Interuniversity Sport. ARTICLE 2 - MEMBERSHIP 2.1 Canadian Interuniversity Sport Members are post-secondary institutions of learning, located within Canada, who are members of the Association of Universities and Colleges of Canada (AUCC), which have applied for and been admitted to Membership in accordance with the By-laws. Members are the primary providers of interuniversity sport programs, and are members of a Regional Association, and have voting privileges at the Annual General Meeting. Through their Regional Associations, Members are provided positions on the Board of Directors and various Committees. 2.2 Conditions of Membership CIS members are not permitted to play in the NCAA in sports that are offered by CIS. (Note: this refers to membership and not to exhibition or non-conference play between CIS and NCAA teams). Effective September 2011, CIS members are not permitted to play in the NAIA in sports that are offered by CIS, unless they also compete in that sport within CIS. (Note: this refers to membership and not to exhibition or non-conference play between CIS and NAIA teams). Institutions applying to become a CIS Member must meet the following conditions: 2.2.3 Members shall be active members in good standing of a Regional Association. 2.2.4 Members shall be active members in good standing of the Association of Universities and Colleges of Canada (AUCC). 2.2.5 Members shall offer to their student bodies, Canadian Interuniversity Sport competition in one or more sports for men and one or more sports for women. 2.2.6 Members shall be liable for and shall pay fees to Canadian Interuniversity Sport as determined by the General Assembly from time to time. 2.3 Admission to Membership 2.3.1 A Member may be admitted to Membership upon making written application in the form and according to the timelines prescribed by the Board of Directors, paying any application fee prescribed by the Board of Directors, and receiving approval of the application by a two-thirds majority of votes cast at a meeting of the General Assembly. 2.3.2 Members of a New Regional Association shall pay an initiation fee to Canadian Interuniversity Sport as determined by the General Assembly from time to time. 2.4 Suspension/Termination of Membership 2.4.1 The Board of Directors may suspend or terminate the Membership of a Member of Canadian Interuniversity Sport who no longer meets the Conditions of Membership stipulated in article 2.2 of this by-law. 2.4.2 A Member may be suspended from CIS for failing to pay Membership fees, fines, penalties or other levies by the deadline date prescribed by the Board of Directors. Should Membership fees, fines, penalties or other levies remain unpaid for an additional 30 days, Membership may be terminated. 2.4.3 In addition to suspension or termination for failure to pay Membership fees fines, penalties or other levies, a Member may be suspended or expelled from Canadian Interuniversity Sport in accordance with Canadian Interuniversity Sports policies and procedures relating to discipline of Members (Policy 90.40). 2.4.4 Probationary Members may be terminated in accordance with Canadian Interuniversity Policy 10 Application to CIS Membership. 2.5 Withdrawal of Membership 2.5.1 A Member may withdraw from Canadian Interuniversity Sport by giving written notice to the Board of Directors at least two months prior to the General Assembly, and such withdrawal shall become effective upon the date it is approved by the General Assembly. 2.5.2 Notwithstanding the above, a Member may not withdraw from Canadian Interuniversity Sport when it is subject to a disciplinary investigation or action of Canadian Interuniversity Sport, or when Membership dues, fines, penalties or other levies are owing to Canadian Interuniversity Sport. 2.5.3 Any Member shall cease to be a Member upon its dissolution or winding-up of affairs. 2.6 Re-admission 2.6.1 A Member who was previously a Member of Canadian Interuniversity Sport wishing to reapply for Canadian Interuniversity Sport Membership must comply with the conditions of Membership set forth in Article 2.2, and may be required to serve a probationary period prior to being re-admitted. ARTICLE 3 - ORGANIZATION 3.1 The General Assembly 3.1.1 Definition The General Assembly shall be the legislative policy making body of Canadian Interuniversity Sport. The General Assembly shall be comprised of the officers of Canadian Interuniversity Sport and a maximum of two delegates and one alternate delegate from each Member. 3.1.2 Annual General Meetings and other meetings of the General Assembly The General Assembly shall meet at least once each year to discuss the affairs of and make policy decisions about the business and affairs of Canadian Interuniversity Sport. One meeting shall be designated the Annual General Meeting. Meetings of the General Assembly shall be held at the Canadian Interuniversity Sport Office or at such other place as shall be determined by resolution of the General Assembly or the Board of Directors. 3.1.3 Notice Notice of meetings of the General Assembly shall be forwarded to Members at least sixty (60) days prior to the meeting. 3.1.4 Delegates 3.1.4.1 At least sixty (60) days before the date fixed for a meeting of the General Assembly other than a Special Meeting of the General Assembly, the Chief Executive Officer shall write to the President or CEO of each Member requesting that he/she cause to be appointed in writing, the names of the delegates that will represent that Member at the meeting of the General Assembly. 3.1.4.2 Members shall appoint one or two persons as delegates. If two persons are appointed as delegates, one shall be male and one shall be female. Members may appoint one additional person as an alternate delegate. 3.1.4.3 The letter indicating those appointed should be received by the Canadian Interuniversity Sport Office at least thirty-five (35) days prior to the meeting of the General Assembly. 3.1.4.4 If a delegate, or an alternative delegate is unable to attend the meeting of the General Assembly, then the President of the Member so affected may cause a replacement to be named in writing. 3.1.4.5 Members may send observers to meetings of the General Assembly. The observers may participate in those portions of debate where special consent is granted by the Assembly for their participation. Seating shall be provided for observers apart from the delegates and their alternates. 3.1.5 Agenda 3.1.5.1 The agenda for meetings of the General Assembly shall be approved by the Board of Directors at least forty five (45) days prior to the holding of that assembly. 3.1.5.2 The agenda for meetings of the General Assembly shall be circulated to Members at least thirty (30) days prior to the holding of that assembly. 3.1.5.3 Unless otherwise provided in Canadian Interuniversity Sport Policies and Procedures, additions to the agenda may only be permitted by a majority of the votes cast at the meeting. 3.1.6 Notices of Motion 3.1.6.1 Notices of Motion must be received in writing by the CIS Office at least twenty-one (21) days prior to the meeting if they are submitted in both official languages. If they are submitted in only one official language, they must be received by the CIS Office at least twenty-six (26) days prior to the meeting. 3.1.6.2 Motions submitted to the CIS Office shall contain the page and article or item number of the By-Law, Policy, Procedure, and/or Rule to which the motion refers. Notices of Motions may be submitted to the Canadian Interuniversity Sport Office by Members in good standing, Regional Associations, Committees, or officers of Canadian Interuniversity Sport. 3.1.6.3 The text of a motion should contain only a statement of the motion. Resolutions should be stated as such and contain only matters germane to the resolution. A rationale for the Notice of Motion should be attached to the Notice of Motion. 3.1.6.4 A Notice of Motion not received in writing at the Canadian Interuniversity Sport Office at least twenty-one (21) days prior to the Annual General Meeting may only be considered by a two-thirds majority vote of the General Assembly. 3.1.7 Organization 3.1.7.1 The President, assisted by the Board of Directors and Chief Executive Officer, is responsible for the preparation and staging of all meetings of the General Assembly. The President shall act as chairperson of the meetings of the General Assembly. 3.1.7.2 A Parliamentarian shall be named for each meeting of the General Assembly. Duties: Established in accordance with the duties found in Robert's Rules of Order Newly Revised (10 edition, p.449-51). 3.1.7.3 A meeting registration fee per Member shall be determined by the Board of Directors from time to time. 3.1.8 Voting 3.1.8.1 Subject to the provisions of article 3.1.10, each Member in good standing may, through its delegates, cast a maximum of two votes at meetings of the General Assembly providing one voting delegate is male and one voting delegate is female. As far as is practicable, the person(s) appointed as delegate(s) to the General Assembly by a Member, shall be, individually or collectively, knowledgeable in both the men's and women's interuniversity programs. If a Member appoints only one delegate then such delegate may cast only one vote. 3.1.8.2 Each delegate shall receive one voting card upon registration. If a Member's delegate is temporarily absent from a meeting, the delegate may deliver the voting card to either the second delegate, or to the named alternate delegate of that Member, who may vote in the place of the absent delegate providing the alternate delegate is of the same gender as the delegate who is absent. 3.1.8.3 Alternate delegates may attend and participate in debate at meetings of the General Assembly but may not move or second motions, or vote, unless they are, at the relevant time, in possession of the voting card, pursuant to the preceding paragraph. 3.1.8.4 Voting by Proxy shall not otherwise be permitted. 3.1.8.5 It is the spirit and intent of this Article that the delegate(s) of a Member institution not vote in matters pertaining to playing regulations or sports in which the Member does not participate, and which have no financial impact upon the continued operation of the Canadian Interuniversity Sport programs of the Member. Where there is a question relating to whether all Members should vote, the Chair of the meeting shall provide a ruling on the merits of all Members voting as opposed to the voting of only those Members participating in a particular sport. Should there be disagreement with the ruling of the chair, all voting delegates will vote to support or reverse the Chair's ruling and a two-thirds majority vote will be required 3.1.8.6 Unless the Act otherwise provides, all motions brought before the General Assembly shall require a simple majority of the votes cast thereon for approval, with the following exceptions, which require two-thirds majority of the votes cast thereon for approval: a) Amendments to By-laws (Article 12.3) b) Amendments to Eligibility Rules (CIS Policy 40.10) or a motion to consider an amendment not approved by the Eligibility Committee or Board of Directors. (Article 14.7 and 14.8) c) Amendments to Athletic (Financial) Awards (Article 12.3) d) Acceptance of a new Member (Article 2.3.1) e) Consideration of a motion received after the deadline for receipt of Notices of Motion. (Article 3.1.6.4) f) A vote to support or reverse a ruling of the Chair (Article 3.1.8.5) 3.1.9 Quorum A quorum shall be reached when a majority of the Members who have registered to participate in the meeting are in attendance. 3.1.10 Special Meetings 3.1.10.1 Special meetings of the General Assembly may be called at the discretion of the President or the Board of Directors or shall be called upon at the request of a majority of the Members. 3.1.10.2 The Board of Directors shall determine the time and place of any special meeting of the General Assembly. 3.1.10.3 All rules respecting a meeting of the General Assembly shall apply mutatis mutandis with respect to a special meeting of the General Assembly, with the exception of the following: a) Notice of a special meeting of the General Assembly shall be forwarded to Members at least fourteen (14) days prior to the meeting and such notice shall contain sufficient information so as to provide an opportunity to form a reasoned judgment on the matters to be brought before the special meeting. b) Fourteen (14) days before the date of special meeting of the General Assembly the Chief Executive Officer shall write to the President or CEO of each Member requesting that he/she cause to be appointed in writing, the names of the delegates that will represent that Member at the special meeting of the General Assembly. Such delegates shall present at the special meeting written authorization by their presidents or CEO of their appointment. c) The Agenda for a special meeting of the General Assembly shall be circulated at least 7 days prior to the meeting. 3.1.11 E-Mail Voting 3.1.11.1 From time to time, it may be necessary for Members to vote on an issue via e-mail. This shall be permitted provided that discussion and consultation on the issue have taken place, and the motion presented reflects the nature of the debate. 3.1.11.2 The Members may meet or vote by electronic means provided that: a) the Members are able to communicate adequately with each other; b) the Board of Directors has passed a resolution addressing the mechanics of holding such a meeting or vote and dealing specifically with how security issues should be handled and the procedure for establishing quorum and recording the vote; c) each Member has equal access to the specific means of communication to be used; d) each Member has consented in advance to meeting by electronic means using the specific means of communication proposed for the meeting. 3.1.11.3 The motion and sufficient information so as to provide an opportunity to form a reasoned judgment on the issue must be circulated at least fourteen (14) days prior to the voting deadline date. 3.1.11.4 Each Member shall have only one e-mail vote. 3.1.11.5 Article 3.1.8.6 regarding majority approval, shall apply to e-mail voting. 3.1.11.6 A quorum shall be reached when representatives from a majority of the Membership respond. 3.2 Board of Directors 3.2.1 Jurisdiction/Powers The Board of Directors shall have the power to manage and administer the affairs of Canadian Interuniversity Sport and shall have the jurisdiction to do all things necessary for carrying out the Constitutional Objectives and fulfilling the Mission Statement of Canadian Interuniversity Sport. Without limiting the generality of the foregoing, the Board of Directors shall have these powers: a) All the powers of Canadian Interuniversity Sport including the power to delegate any of its powers, duties and functions to any officer or to any Committee or task force; b) The power to discipline Members in accordance with approved policies and procedures; c) The power to direct the disputes within Canadian Interuniversity Sport shall be managed in accordance with approved policies and procedures; d) The power to employ such persons as it deems necessary to carry out the work of Canadian Interuniversity Sport; and e) Except as provided in the Act, the power to interpret any provision of this By-law which is ambiguous or unclear. 3.2.2 The Board of Directors shall be composed of: 3.2.2.1 Officers (See Article 3.4): a) President, (ex officio member) b) President-Elect or Past President, (ex officio members) c) Chair of the Finance Committee d) Three Vice-Presidents elected by the General Assembly, (ex officio members), and 3.2.2.2 Appointed Directors (See Article 3.3): e) one person from each Regional Association to be appointed by the ex officio members of the Board of Directors from amongst the nominees provided by each Regional Association 3.2.2.3 Non-voting Directors f) Chair of the International Committee or his/her designate g) Chair of the Equity and Equality Committee or his/her designate 3.2.3 Meetings 3.2.3.1 The Board of Directors shall meet at least twice each year provided that one meeting shall be held at the same time as the Annual General Meeting of the General Assembly. Meetings of the Board of Directors shall be held at the Canadian Interuniversity Sport Office or at such other place as shall be determined by resolution of the Board of Directors. Notice of each meeting of the Board of Directors shall be forwarded to Board members at least 14 days prior to the meeting. A meeting may be held by telephone or electronic means. Approval of fifty percent (50%) of Directors is required for holding a meeting by telephone or other electronic means. 3.2.3.2 A quorum of the Board of Directors shall be a majority thereof. Each Director (other than those noted in 3.2.2.3), shall have a right to vote and the voting rights of Directors shall be equal. 3.2.3.3 From time to time, it may be necessary for the Board of Directors to vote on an issue via e-mail. This shall be permitted provided that discussion and consultation on the issue have taken place, and the motion presented reflects the nature of the debate. The motion and sufficient information so as to provide an opportunity to form a reasoned judgment on the issue must be circulated at least seven (7) days prior to the voting deadline date. No response by the deadline date shall be counted as an abstention. Regulations regarding quorum and voting rights shall apply. 3.2.3.4 The Members may meet or vote by electronic means provided that: a) the Members are able to communicate adequately with each other; b) the Board of Directors has passed a resolution addressing the mechanics of holding such a meeting or vote and dealing specifically with how security issues should be handled and the procedure for establishing quorum and recording the vote; c) each Member has equal access to the specific means of communication to be used; d) each Member has consented in advance to meeting by electronic means using the specific means of communication proposed for the meeting. 3.2.4 Compensation 3.2.4.1 Members of the Board of Directors, shall not receive compensation or remuneration as Directors, however they may be reimbursed for or given an accountable advance for their reasonable travel and accommodation expenses incurred or to be incurred in the course of carrying out their duties on behalf of Canadian Interuniversity Sport. 3.2.4.2 The Chief Executive Officer shall be paid salary and expenses as determined by the Board of Directors. Vacancies 3.2.5.1 Subject to Article 3.3.3.3, vacancies occurring in the Board of Directors, howsoever caused, may be filled for the remainder of the term either by the passing of a resolution by a majority of the votes cast thereon at a meeting of the General Assembly, or by appointment by the Board of Directors, at the discretion of the Board of Directors. Appointed Directors of the Board 3.3.1 The Appointed Directors of the Board shall be: 3.3.1.1 One person from each Regional Association appointed by the ex officio members of the Board of Directors from amongst the nominees provided by each Regional Association. 3.3.1.2 Full-time faculty or administrative employees of Members. 3.3.2 Selection Process 3.3.2.1 Regional Associations shall nominate one male and one female person for appointment to the Board of Directors in the following manner: Atlantic University Sport and Ontario University Athletics will nominate every odd year, Quebec Students Sports Federation and Canada West Universities Athletic Association will nominate every even year. 3.3.2.2 Deadline for nominations is May 30th. 3.3.2.3 Each June, the ex officio directors shall appoint to the Board of Directors one of the nominees from the Regional Associations provided that at least five (5) members of the Board, including ex officio directors, are of a different gender than the other members. 3.3.3 Term of Office and Removal 3.3.3.1 Appointed members of the Board of Directors shall hold office for a period of two (2) years. 3.3.3.2 An appointed director may be removed by two-thirds vote of the Members at a meeting of the General Assembly, provided the director has been given an opportunity to be present and to speak at such a meeting. 3.3.3.3 An appointed director may be removed by the Regional Association that nominated the director, provided that another person of the same gender is nominated by the Regional Association to fill the remainder of the term. 3.4 Officers 3.4.1.1 The Officers of Canadian Interuniversity Sport shall be: a) President, b) President-Elect or Past President, c) Three elected Vice-Presidents, d) Chair of the Finance Committee, e) Chief Executive Officer. 3.4.1.2 Officers of Canadian Interuniversity Sport, excluding the Chief Executive Officer, shall be full-time faculty or administrative employees of Members. 3.4.2 Selection Process The officers, excluding the Chief Executive Officer, the Past President, and the Chair of the Finance Committee, shall be elected by the General Assembly at the Annual General Meeting 3.4.2.1 Election Procedures 3.4.2.1.1 The Chief Executive Officer shall send to each Member, at least ninety (90) days before the Annual General Meeting, a notice setting out the offices to be filled by election, and requesting nominations of persons for election to those offices. 3.4.2.1.2 There shall be no election for the office of President if the President-Elect is willing and able to succeed to the office of President as provided in Article 3.4.2.3. 3.4.2.1.3 Nominations containing the names of the nominator and the seconder along with the written consent of the nominee and a brief biography, shall be received by the Chief Executive Officer at least thirty (30) days before the Annual General Meeting and the list of nominees shall be included with the agenda sent to the Members. 3.4.2.1.4 If there is only one nomination received for a vacant position, then the person nominated shall be deemed to be elected to the position. If there is more than one nomination received, an election shall be held at the Annual General Meeting. 3.4.2.1.5 If no complete nominations are received at least thirty (30) days before the Annual General Meeting, then nominations for a vacant position may be made by any Member up to twenty-four (24) hours prior to the time set out in the agenda for the election of the officers at the Annual General Meeting. 3.4.2.1.6 The Board of Directors shall appoint scrutineers for the election process. Disputes or questions arising out of the elections process shall be resolved by the President. 3.4.2.1.7 Each nominee shall be entitled to address the General Assembly for a time not exceeding five (5) minutes. The Address shall be scheduled early in the Annual General Meeting Agenda. 3.4.2.1.8 If the Annual General Meeting fails to elect an officer, then the vacancy shall be filled by an appointment by the Board of Directors as soon as practicable after the close of the Annual General Meeting at which the officer ought to have been elected. 3.4.2.1.9 If there is more than one person nominated for an office, a nominee must receive at least a majority of all the votes cast on any ballot in order to be elected. 3.4.2.2 Appointment of the Chief Executive Officer The Chief Executive Officer shall be appointed by the Board of Directors. 3.4.2.3 Succession of the President-Elect . The President-Elect shall automatically succeed to the office of President upon the death, resignation or removal of the President or at the expiration of the term of office of the President. 3.4.2.4 Appointment of the Chair of the Finance Committee The Chair of the Finance Committee is appointed annually by the Board of Directors. 3.4.3 Term of Office and Removal 3.4.3.1 Officers shall hold office for a period of two (2) years, except for the President-Elect and Past President, who shall hold office for a period of one (1) year each. 3.4.3.2 The term of the Chief Executive Officer shall commence from the date of the appointment of the Chief Executive Officer and shall terminate on the date of retirement or dismissal of the Chief Executive Officer, or as otherwise determined by the Board of Directors. 3.4.3.3 An officer, excluding the Chief Executive Officer, may be removed by two-thirds vote of the Members at a meeting of the General Assembly, provided the officer has been given an opportunity to be present and to speak at such a meeting. 3.4.3.4 The Chief Executive Officer may be terminated by the Board of Directors in accordance with applicable laws. 3.4.4 Duties The duties and responsibilities of an Officer shall, from time to time, be determined and delegated by the Board of Directors or General Assembly and shall include: 3.4.4.1 President (i) The President shall chair all meetings of the Board of Directors, General Assembly, Executive Committee and Human Resource Committee, and establish the agenda for these meetings. (ii) The President shall provide leadership to Canadian Interuniversity Sport and be the official spokesperson for and on behalf of Canadian Interuniversity Sport. (iii) The President shall be a member ex-officio of all standing Committees of Canadian Interuniversity Sport howsoever designated. (iv) The President shall monitor the overall operation of Canadian Interuniversity Sport through the Vice Presidents and Chief Executive Officer. (v) The President shall oversee the implementation of established policies which impact on Canadian Interuniversity Sport. (vi) The President shall monitor the Code of Conduct of Canadian Interuniversity Sport and appoint members to the Discipline Committee. (vii) The President shall consult with the Chief Executive Officer and the Vice Presidents in the annual evaluation of staff members. (viii) The President, assisted by the Board of Directors and Chief Executive Officer, is responsible for the preparation and staging of all meetings of the General Assembly. (ix) The President shall submit to the Canadian Interuniversity Sport Head Office, thirty (30) days before the Annual General Meeting, a written Annual Report to be presented to the General Assembly. (x) The President shall perform all other duties as are usual to the office of President, or as may from time to time be delegated by the Board of Directors or the General Assembly. 3.4.4.2 President-Elect and Past President (i) The President-Elect/Past President shall perform the duties of the President, in the absence of the President. (ii) The President-Elect/Past President shall act as a resource to the Canadian Interuniversity Sport President, and Board of Directors. (iii) The President-Elect/Past President shall contribute to the strategic planning process and related planning activities and chair any strategic priorities Committee or group. (iv) The President-Elect/Past President shall be a member of the Executive Committee and Board of Directors. (v) The Past President shall be a member of the Human Resources Committee. (vi) The President-Elect/Past President shall recommend to the Board of Directors and/or General Assembly items of policy developing from the Executive Committee. (vii) The President-Elect/Past President shall liaise with Canadian Interuniversity Sport Committees. (viii) The President-Elect/Past President shall perform such other duties as may from time to time be delegated by the President, the Board of Directors, or the General Assembly. 3.4.4.3 Elected Vice-Presidents (i) The Vice-Presidents shall be designated by the portfolios for which they are responsible, as follows: a) Vice President Marketing b) Vice President Sport c) Vice President Research and Development (ii) The portfolio designations and the duties and responsibilities within a portfolio shall, from time to time, be determined by the Board of Directors or the General Assembly. (iii) The Vice-Presidents shall be members of the Executive Committee and Board of Directors. (iv) The Vice-Presidents shall be members ex officio of all standing Committees within the jurisdiction of their respective portfolios and shall have the right to call meetings of any such Committees, and, when authorized by the Board of Directors, to set the agenda and to preside (Chair) at any meetings of such Committees. (v) The Vice-Presidents shall recommend to the Board of Directors individuals to serve as chairs and members of their Committees as applicable. (vi) The Vice-Presidents shall oversee and coordinate the activities, facilitate the development of strategic and operations plans of their portfolio and Committees, and oversee the implementation of established policies which impact on their portfolios. (vii) The Vice-Presidents shall prepare portfolio budget recommendations for the Finance Committee and Board of Directors. (viii) The Vice-Presidents shall recommend to the Board of Directors and/or General Assembly items of policy within the mandate of their portfolio. (ix) The Vice-Presidents shall make regular reports to the Board of Directors on the activities of their portfolio. (x) The Vice-Presidents shall liaise with other portfolios, Canadian Interuniversity Sport Committees and associations as required. (xi) The Vice-Presidents shall liaise with the Canadian Interuniversity Sport staff members assigned to their portfolio. (xii) The Vice-Presidents shall consult with the CEO and President in the annual evaluation of the Canadian Interuniversity Sport staff member assigned to their portfolios. (xiii) The Vice-Presidents shall submit to the Canadian Interuniversity Sport Head Office, thirty (30) days before the Annual General Meeting a written Annual Report on the activities of their Portfolio, to be presented to the General Assembly. 3.4.4.4 The Chair of the Finance Committee (i) The Chair of the Finance Committee shall be a member of the Human Resource Committee. (ii) The Chair of the Finance Committee shall oversee and coordinate the activities of the Finance Committee which is responsible for financial operations and policies of Canadian Interuniversity Sport including budgets, appropriate controls, and financial records. (iii) The Chair of the Finance Committee shall recommend to the Board of Directors individuals to serve as members of the Finance Committee. (iv) The Chair of the Finance Committee shall review the budget recommendations provided by portfolios. (v) The Chair of the Finance Committee shall make regular reports to the Board of Directors on the activities of the Finance Committee. (vi) The Chair of the Finance Committee shall recommend to the Board of Directors and/or General Assembly items of policy within the mandate of the Finance Committee. (vii) The Chair of the Finance Committee shall liaise with other portfolios, Canadian Interuniversity Sport Committees and associations as required. (viii) The Chair of the Finance Committee shall liaise with the Canadian Interuniversity Sport staff member assigned finance. (ix) The Chair of the Finance Committee shall consult with the CEO and President in the annual evaluation of the Canadian Interuniversity Sport staff member assigned to finance . 3.4.4.5 Chief Executive Officer (i) The Chief Executive Officer shall be the chief financial and operating officer of Canadian Interuniversity Sport and shall be responsible for the management of the Canadian Interuniversity Sport office and the conduct of the day to day operations of Canadian Interuniversity Sport. The Chief Executive Officer may attend the meetings of the Board of Directors and the General Assembly, but shall not have the right to vote. (ii) The Chief Executive Officer shall prepare and present policy recommendations concerning day to day operations of CIS. (iii) The Chief Executive Officer shall represent Canadian Interuniversity Sport and may speak on behalf of or for Canadian Interuniversity Sport. (iv) The Chief Executive Officer shall provide guidance, advice and direction in the conduct of Canadian Interuniversity Sport activities at all levels of competition or participation. (v) The Chief Executive Officer shall investigate all alleged breaches of any By-law, rule, policy, or practice of Canadian Interuniversity Sport and initiate such action as may be appropriate. (vi) The Chief Executive Officer shall disseminate information about and carry on promotion and publicity for Canadian Interuniversity Sport activities both to and for its members and to and for other persons, organizations and the public in general. (vii) The Chief Executive Officer shall record and circulate the minutes of all meetings of the General Assembly and of the Board of Directors and shall be responsible for the maintenance, control and safe-keeping of all books, Membership lists, minute book, seal, writing, contracts, library and any and all other records of Canadian Interuniversity Sport at the Head Office of Canadian Interuniversity Sport. (viii) The Chief Executive Officer shall publish and deliver notices of meetings and agenda therefore to all Members and shall, subject to Article 3, be the proper officer for reception of notices of motions and other proposed agenda items, all in accordance with the time and procedural requirements of the By-laws. (ix) The Chief Executive Officer shall keep an accurate record of all financial records and bookkeeping of Canadian Interuniversity Sport including and without limiting the generality of the foregoing, all banking records, operating and capital cost records, income statements, monies and bills of exchange, for and on behalf of Canadian Interuniversity Sport and shall report to Canadian Interuniversity Sport on the status of such matters from time to time and upon request by the Board of Directors or the General Assembly. (x) The Chief Executive Officer shall receive and disburse the funds of Canadian Interuniversity Sport in accordance with good bookkeeping practice and as directed by the Board of Directors. (xi) The Chief Executive Officer shall be entrusted with all of the funds of Canadian Interuniversity Sport which shall be kept in a chartered bank or trust company of the Dominion of Canada. (xii) The Chief Executive Officer shall submit, thirty (30) days before the Annual General Meeting a written report to be presented to the General Assembly. (xiii) The Chief Executive Officer shall review, investigate, and report to the Board of Directors respecting penalties assessed or dispositions made under the judicial review procedure. (xiv) The Chief Executive Officer shall perform such other duties as from time to time are delegated by the Board of Directors or the General Assembly. (xv) The Chief Executive Officer may delegate such of the above duties as the Board of Directors may from time to time authorize. 3.5 Committees 3.5.1 General 3.5.1.1 The General Assembly or the Board of Directors may establish or dissolve such standing or ad hoc Committees as may be required for the orderly carrying on of the business and affairs of Canadian Interuniversity Sport, and may combine functions by portfolio. 3.5.1.2 The General Assembly or the Board of Directors shall establish the responsibilities of its Committees and determine the numbers, qualifications and the terms of office of the Committee members. 3.5.1.3 The resolution of the General Assembly or the Board of Directors appointing members of Committees shall determine when the term of office of a member begins and ends. 3.5.1.4 The Chair and Committee members, unless otherwise provided, should be persons who are eligible to be, or who have served as official delegates or alternates at the Annual General Assembly of Canadian Interuniversity Sport. 3.5.1.5 As far as is practicable, at least forty percent of the members of any Committee shall be of a different gender than the rest of the members. 3.5.2 Selection Process 3.5.2.1 For Committees whose stated membership includes Regional Association representation, Regional Associations shall nominate one male and one female representatives as follows: Atlantic University Sport and Ontario University Athletics will make appointments every odd year, Quebec Student Sport Federation and Canada West will make appointments every even year. 3.5.2.2 Deadline for appointments by Regional Associations is May 30th. 3.5.2.3 Committee members (one male or one female, depending on the current gender mix of the committee, as per policy 3.5.1.5) shall be appointed by the Board of Directors on an annual basis based on Regional Association nominations and the recommendations of the Vice-President responsible for that Committee, or the Committee Chair, as applicable. 3.5.2.4 The Committee Chairs, unless otherwise stated, shall be appointed on an annual basis by the Board of Directors, based on the recommendation of the Vice-President responsible for that committee, if applicable. 3.5.2.5 The Vice-Presidents can recommend to the Board of Directors, due to a reasonable cause, a change of a Committee Chair from within their Portfolio at a time during their term of office. The newly appointed Chair will assume the Chair position for the period of the incumbents term. 3.5.2.6 When a member is unable to attend a meeting, the President of the Regional Association represented by that person shall name a substitute for that specific meeting. The substitute shall be entitled to all the rights and privileges and be subject to all the duties of a member. 3.5.3 Terms of Office, Removal, Vacancies 3.5.3.1 The term of office for all Committee members will be two (2) years (a year being defined as July 1 to June 30). 3.5.3.2 The maximum term for all Committee members (excluding Committee Chairs) will be two (2) consecutive terms (four (4) years). 3.5.3.3 Any member of any Committee may be removed by the Board of Directors. 3.5.3.4 Vacancies occurring on a Committee, howsoever caused, may be filled by the passing of a resolution by the Regional Association that appointed the Committee member. At the discretion of the Board of Directors, an interim replacement may be named to fill a vacancy on a Committee. In the case of an appointment by a Regional Association to a Committee, the replacement shall be made by the Regional Association concerned. Where practicable, the replacement shall be of the same gender as the person replaced. 3.5.4 Compensation 3.5.4.1 Committee members shall not, as such, receive compensation or remuneration however, where authorized by the Board of Directors, they may be reimbursed for their reasonable and provable travel expenses incurred in the course of carrying out their duties as Committee members. 3.5.5 Responsibilities a) Committees shall present a Committee report to the Board of Directors as required. b) Committees shall comply with the policies of Canadian Interuniversity Sport. c) Committees shall discharge the responsibilities as outlined in the specific Committee responsibilities (see Policy 80.30). d) Each Committee shall review its terms of reference on a periodic basis and where desirable, recommend amendments. e) Committee members representing Regional Associations shall be responsible to inform their Regional Association Presidents on a timely basis of the business conducted by that Committee. 3.5.6 Procedures 3.5.6.1 A quorum of any Committee shall be a majority of the members thereof, and must include the Chair of the Committee or his/her designate. 3.5.6.2 All Committees shall meet at least once a year. Notice of meetings shall be forwarded to Committee members at least fourteen (14) days prior to the meeting and such notice shall contain sufficient information so as to provide an opportunity to form a reasoned judgment. 3.5.6.3 A Committee meeting may be held by telephone or other electronic means. 3.5.6.4 From time to time, it may be necessary for a Committee to vote on an issue via e-mail. This shall be permitted provided that discussion and consultation on the issue have taken place, and the motion presented reflects the nature of the debate. The motion and sufficient information so as to provide an opportunity to form a reasoned judgment on the issue must be circulated at least seven (7) days prior to the voting deadline date. No response by the deadline date shall be counted as an abstention. By-law 3.5.6.1 regarding quorum and voting rights shall apply. 3.5.6.4.1 The members of any Committee may meet or vote by electronic means provided that: a) the Committee members are able to communicate adequately with each other; b) the Board of Directors has passed a resolution addressing the mechanics of holding such a meeting or vote and dealing specifically with how security issues should be handled and the procedure for establishing quorum and recording the vote; c) each Committee member has equal access to the specific means of communication to be used; d) each Committee member has consented in advance to meeting by electronic means using the specific means of communication proposed for the meeting. 3.5.6.5 A translator shall be provided at the request of a Member, when such a Member is requested to appear in front of a Committee which conducts its business in a language other than the first language of that Member. 3.6 Standing Committees The Standing Committees of Canadian Interuniversity Sport include: 3.6.1 Constitution Committee 3.6.2 Discipline Committee 3.6.3 Doping Control Review Committee 3.6.4 Eligibility Committee 3.6.5 Executive Committee 3.6.6 Finance Committee 3.6.7 Human Resource Committee 3.6.8 Marketing Committee 3.6.9 Communications and Sports Information Directors Committee (Sub-Committee of Marketing) 3.6.10 Sport Committee 3.6.11 Coaches Associations (Sub-committees of Sport) 3.6.12 Research and Development Committee 3.6.13 International Committee 3.6.14 Equity and Equality Committee 3.6.15 Athletic Financial Awards Committee 3.7 Executive Committee 3.7.1 Membership 3.7.1.1 The Committee shall be composed of the Officers of CIS: a) President b) President-Elect or Past President c) Vice-Presidents d) the Chair of the Finance Committee 3.7.1.2 Although not a member of the Executive Committee, the Chief Executive Officer shall have all the rights and privileges of a member of the Executive Committee except the Chief Executive Officer shall not have the right to move or to second motions or to vote at meetings of the Executive Committee. 3.7.2 Responsibilities 3.7.2.1 The Executive Committee of Canadian Interuniversity Sport shall have the jurisdiction, between meetings of the Board of Directors, to act on behalf of the Board of Directors in matters of urgency. 3.7.2.2 The Executive Committee responsibilities shall include, but not be limited to: a) Dealing with cross-portfolio issues. b) The strategic planning process. c) Being proactive and immediately responsive to external pressures and issues as they arise. d) Monitoring the direction of the Committees of CIS. e) Directing issues through committees of the organization such that information is available to the decision makers. f) Reviewing organizational effectiveness and internal communications. g) Providing leadership to the organization in developing ways of working together which reflect the values of the organization. h) Preparing the agenda for the Annual General Meeting of the General Assembly. i) Reviewing professional development needs of the Members. j) Setting the meeting timetable for the following year to coincide with the budget and the needs of the Committees of CIS. k) Deciding finally, on all matters involving the discipline of Members. l) Forming a crisis management team made up of the Canadian Interuniversity Sport President, Chief Executive Officer, and Past-president/President-elect, that in the event of a crisis affecting Canadian Interuniversity Sport, would be empowered to make and implement decisions rapidly, and communicate with other jurisdictions involved. The crisis management team could, outside of crisis situations, recommend to the executive committee action(s) that could diminish the likelihood of crises, and develop organizational learning processes. m) As part of a commitment to continuous learning and risk management, conducting or commissioning post-mortems to review major issues and errors to distil learnings and to seek out ways to reduce the likelihood of similar events occurring in the future. n) Entering into arbitration agreements on behalf of CIS. 3.7.2.3 It is understood that the Executive Committee operates under the general authority of the Board of Directors and the Executive Committee should confine its decision-making to those issues where it is impracticable to consider at a meeting of the Board of Directors. 3.7.3 Procedures 3.7.3.1 The President or the designate of the President shall preside at all meetings of the Executive Committee. 3.7.3.2 Meetings of the Executive Committee shall be held at the call of the Chair, or by the Chair, at the request of any three members of the Executive Committee. 3.7.3.3 A quorum for meetings of the Executive Committee shall be the President or the designate of the President plus any two other members of the Executive Committee. 3.7.3.4 Notice of meetings of the Executive Committee shall be given orally or by written communication at least twenty-four (24) hours prior to a telephone meeting and at least seven (7) days prior to an ordinary meeting. ARTICLE 4 - AUDIT AND ACCOUNTS 4.1 The financial records of Canadian Interuniversity Sport shall be audited by a chartered accountant at least once a year for the purposes of reporting to the Members which shall be done at the annual general meeting of the General Assembly. Auditors shall be appointed annually by the General Assembly. Auditors may not be a director, officer, employee of Canadian Interuniversity Sport without the consent of all Members. 4.2 The banking business of Canadian Interuniversity Sport or any part thereof shall be transacted with a Canadian Chartered bank or trust company, whose deposits are reasonably secured by insurance. All banking business of Canadian Interuniversity Sport, or any part thereof, shall be transacted on behalf of Canadian Interuniversity Sport by such persons as the Board of Directors may designate, direct or authorize from time to time by resolutions. 4.3 The Board of Directors shall designate who may arrange, settle, balance and certify all books and accounts between Canadian Interuniversity Sport and Canadian Interuniversity Sport's bankers and who may receive all paid cheques, vouchers, and sign bank forms for settlement of balances, and who may sign all cheques, bills of exchange, or other orders, for payment of indebtedness issued in the name of Canadian Interuniversity Sport. 4.4 The fiscal year of Canadian Interuniversity Sport shall be from July 1 to June 30. ARTICLE 5 - CUSTODY OF SEAL AND CERTIFICATION OF DOCUMENTS 5.1 The Seal of Canadian Interuniversity Sport shall be deposited with the Chief Executive Officer and shall remain at the Head Office of Canadian Interuniversity Sport. 5.2 All material contracts of Canadian Interuniversity Sport shall be signed by the President and Chief Executive Officer of Canadian Interuniversity Sport and Canadian Interuniversity Sport Seal attached thereto. 5.3 Contracts, in the ordinary course of Canadian Interuniversity Sport's operations, may be executed on behalf of Canadian Interuniversity Sport by any officer of Canadian Interuniversity Sport duly authorized by the Board of Directors. 5.4 Notwithstanding any provision to the contrary herein contained, the Board of Directors may, from time to time, by resolution, direct the manner in which any particular instrument, contract or obligation of Canadian Interuniversity Sport may or shall be executed. 5.5 Only the General Assembly may authorize any director, and/or officer of Canadian Interuniversity Sport to: a) borrow money on the credit of Canadian Interuniversity Sport; b) issue, sell, or pledge securities of Canadian Interuniversity Sport; c) charge, mortgage, or pledge all or any of the real or personal property of Canadian Interuniversity Sport including rights, powers, franchise and undertakings to secure securities or any money borrowed or other debt, or any other obligation or liability of Canadian Interuniversity Sport. ARTICLE 6 EXECUTION OF CONTRACTS, DOCUMENTS OR INSTRUMENTS IN WRITING 6.1 Execution of Instruments. Contracts, documents or instruments in writing requiring the signature of the Corporation may be signed by: a) The Chief Executive Officer and all contracts, documents and instruments in writing so signed shall be binding upon the Canadian Interuniversity Sport corporation without any further authorization or formality. The Board of Directors shall have power from time to time by resolution to appoint any officer or officers or any person or persons on behalf of the Corporation either to sign contracts, documents and instruments in writing generally or to sign specific contracts, documents or instruments in writing. 6.2 The term contracts, documents or instruments in writing as used in this by-law shall include but not be limited to deeds, mortgages, hypothecs, charges, conveyances, transfers and assignments of property real or personal, immovable or movable, agreements, releases, receipts and discharges for the payment of money or other obligations, conveyances, transfers and assignments of shares, warrants, stocks, bonds, debentures or other securities and all paper writings. 6.3 The seal of the corporation when required may by affixed to any instrument in writing signed as aforesaid or by any officer or officers appointed by resolution of the Board of Directors. ARTICLE 7 CHEQUES, DRAFTS, NOTES 7.1 Cheques, drafts, notes, etc. All cheques, drafts or orders for the payment of money and all notes and acceptances and bills of exchange shall be signed by such officer or officers or person or persons, whether or not officers of the Corporation, and in such manner as the Board of Directors may from time to time designate by resolution. ARTICLE 8 - INDEMNIFICATION OF DIRECTORS 8.1 Every director or officer of Canadian Interuniversity Sport, his/her heirs, executors and administrators shall from time to time and at all times be indemnified and saved harmless out of the funds of Canadian Interuniversity Sport from and against: a) All costs, charges and expenses whatsoever which said director of officer sustains or incurs in or about any action, suit or proceeding which is brought, commenced or prosecuted against them for or in respect of any act, deed, matter of thing whatsoever made, done or permitted by him/her, in or about the execution of the duties of his/her office, and, b) All other costs, charges and expenses which he/she sustains or incurs in or about or in relation to the affairs of Canadian Interuniversity Sport save those incurred by reasons of his/her own willful neglect or fault. 8.2 Notwithstanding Article 8.1 a director or officer of Canadian Interuniversity Sport shall be indemnified and saved harmless only if: a) he/she acted honestly and in good faith; b) in the case of a criminal or administrative action that is enforced by a monetary penalty, he/she had grounds for believing that his/her conduct was lawful. ARTICLE 9 - LEGAL PROCEEDINGS 9.1 Any action or legal proceeding against Canadian Interuniversity Sport shall be commenced in a court of the Province of Ontario. ARTICLE 10 - OFFICIAL LANGUAGE 10.1 The official languages of Canadian Interuniversity Sport shall be English and French. 10.2 The English language text will be used in case of a dispute of interpretation. ARTICLE 11 - TROPHIES 11.1 Canadian Interuniversity Sport may acquire by gift, purchase or otherwise, trophies, crests, medals and any other awards and shall maintain the same and may directly or indirectly present or cause to be presented such trophies, crests, medals or other non-monetary awards as deemed in the best interests of Canadian Interuniversity Sport. 11.2 Title to the trophies shall remain with Canadian Interuniversity Sport and the responsibility for safekeeping and re-delivery to Canadian Interuniversity Sport shall be with the Member to whom trophies are presented. Trophies presented to Members shall be returned to Canadian Interuniversity Sport in accordance with schedules created by, or requests made by Canadian Interuniversity Sport. 11.3 All applications to present trophies for competition within Canadian Interuniversity Sport shall be approved by the Board of Directors. ARTICLE 12- BY-LAWS AND AMENDMENTS THERETO 12.1 The General Assembly may enact, repeal or amend these By-laws and Rules respecting "Athletic (Financial) Awards. 12.2 Proposed amendments to the By-laws or Athletic (Financial) Awards Rules shall be delivered in writing to the Canadian Interuniversity Sport Office accompanied by a signed notice of motion therefore, twenty-one (21) days prior to the meeting of the General Assembly of which the amendment is to be considered. 12.3 The By-laws or Athletic (Financial) Awards Policy (50.10) may only be enacted, amended or repealed upon delivery of the notice therefore as required by clause 12.2 above and by the passing of a resolution by a two-thirds majority plus, in the case of an amendment to the By-laws, the approval required under the Act. 12.4 Notwithstanding the above provisions, the By-laws and Athletic (Financial) Awards Policy (50.10) may be amended or repealed by the passing of a resolution without recorded dissent, at a meeting of the General Assembly. ARTICLE 13- Canadian Interuniversity Sport POLICIES AND PROCEDURES 13.1 Subject to these By-laws, the General Assembly may, from time to time, by majority vote, pass, amend or repeal rules and regulations governing and regulating the operations of the affairs of Canadian Interuniversity Sport. Such rules and regulations shall be called Canadian Interuniversity Sport Polices and Procedures and will be distributed to the Members on a timely basis. The procedure for the amendment and repeal of the Canadian Interuniversity Sport Policies and Procedures may be established by the General Assembly from time to time. ARTICLE 14 ELIGIBILITY AND RULES 14.1 All amendments to the Eligibility Policy (40.10) whether the Eligibility Rule is either of general application or is specific to an individual sport, shall first be considered by the Eligibility Committee. 14.2 Members, coaches associations or any body within CIS may refer amendments to the Eligibility Policy to the Eligibility Committee. The Eligibility Committee may also, on its own initiative, consider amendments to the Eligibility Policy. 14.3 If the Eligibility Committee approves an amendment to the Eligibility Policy it shall send the amendment to the Board of Directors along with an explanation of the amendment and the reasons for proposing it. 14.4 The Board of Directors may approve, reject or amend the proposed amendment. 14.5 If the Board of Directors approves the amendment as proposed, or as amended by the Board of Directors, then the amendment, along with an explanation of it and the reasons for approval, shall be given to all Members prior to or at the meeting of the General Assembly next following the meeting of the Board of Directors at which the amendment was approved. The Board of Directors, in lieu of approving the amendment, may send it to the next meeting of the General Assembly for decision by the General Assembly. 14.6 An amendment approved by the Board of Directors shall become effective at the close of the next meeting of the General Assembly unless the General Assembly, by a two-thirds majority vote, has agreed to consider the amendment and, after voting on the amendment, the amendment fails to achieve a two-thirds majority vote in favour. 14.7 An amendment sent to the next meeting of the General Assembly by the Board of Directors, for decision by the General Assembly, requires a two-thirds majority vote in order to be approved. 14.8 If a Member has proposed an amendment to the Eligibility Policy and either the Eligibility Committee or the Board of Directors has not approved the amendment, the proposed amendment may nevertheless be considered by the General Assembly if the General Assembly, by a two-thirds majority vote, has agreed to consider the proposed amendment. If the General Assembly has agreed to consider the proposed amendment, then the General Assembly may approve the amendment by a two-thirds majority vote. 14.9 The Board of Directors may enforce the Eligibility Policy. 14.10 The Eligibility Policy shall be published and shall be distributed from time to time by the Chief Executive Officer to the Members, forthwith after enactment, repeal or amendment. 14.11 The Eligibility Policy does not include the Athletic (Financial) Awards Policy and does not include technical rules or rules of competition specific to individual sports. 14.12 Notwithstanding the provisions of this Article, CIS Policies and Procedures may provide for a different process for amendment to sport specific Eligibility Rules. ARTICLE 15. RULES OF ORDER 15.1 The rules contained the current edition of Roberts Rules of Order Newly Revised shall govern Canadian Interuniversity Sport in all cases in which they are applicable and in which they are not inconsistent with the By-laws and any special rules of order Canadian Interuniversity Sport may adopt. 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